Payroll Clerk

State of Connecticut•Middletown, CT

14h•Onsite

About The Position

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is now hiring for a Payroll Clerk to join their team! This role involves preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities. DMHAS is a healthcare agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

Requirements

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
One (1) year of the General Experience must have involved payroll preparation.
Knowledge of payroll terminology, practices and procedures
Knowledge of basic accounting and bookkeeping principles and procedures
Knowledge of general office procedures
Interpersonal skills
Oral and written communication skills
Skills in performing arithmetic computations
Ability to read, understand and apply applicable contract guidelines and regulations
Ability to maintain records and files
Ability to follow complex oral and written instructions
Ability to operate office equipment which includes computers, tablets, and other electronic equipment

Nice To Haves

Experience with UKG‑Pro/Kronos for timekeeping, overtime, and end‑to‑end payroll processing
Experience using PeopleSoft systems for Time and Attendance, Overtime Earnings, and processing payroll in-house
Experience researching and interpreting multiple collective bargaining union contract requirements and restrictions as related to payroll
Experience using payroll coding
Experience with payroll auditing
Experience with three shift operations
Experience managing a large volume of work and prioritizing effectively to achieve results in a set timeframe
Experience entering data accurately and reviewing work for completeness
Experience using workforce management and HRIS software

Responsibilities

Prepares biweekly regular, overtime, and supplemental payrolls
Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards
Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.)
Calculates gross wages
Notes deductions on worksheets and deduction summary sheets
Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system
Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.
Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll
Verifies check register and printouts from Central Payroll against worksheets and records
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts
Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.
Calculates and processes retroactive payments, collective bargaining increases and annual increments
Verifies provider checks issued by Office of State Comptroller against own records
Verifies providers' bills in same manner
Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.)
Responds to employee inquiries regarding paychecks and payroll practices and procedures
Maintains various records and files for payroll data and forms
May calculate workers compensation and/or retirement payments
May calculate and monitor payroll deductions for court ordered wage executions (garnishments)
May consult division or facility supervisors regarding employee time recorded
Performs related duties as required