Payroll Clerk (2026-2027)

Joliet Public Schools District 86 • Joliet, IL

2d • Onsite

About The Position

Responsible for payroll transactions and assists with completion of payroll related duties for the school district.

Requirements

• High school diploma or equivalent required.
• Minimum of (3) three years’ experience in a similar position.
• Computer/Word Processing experience required: Can demonstrate advanced skills in Windows and file management.
• Proficient in MS Word, ACCESS, PowerPoint, Google Suite, and Excel.
• Internet and desktop publishing skills.
• Advanced skills in typing, formatting, proofreading, editing, and text composition.
• Must pass District Technology Test.
• Knowledge of budgeting and preparing payroll related financial reports and statements.
• Experience in computerized accounting environment and knowledge of modern business practices in the area of payroll, SDS knowledge a plus.
• Ability to effectively utilize an automated payroll system.
• Demonstrated ability to manage a high volume of transactions to meet required deadlines.
• Thorough knowledge of Board policies, and collective bargaining agreements, as applicable to the position.
• Ability to work with fellow employees and meet the public in a pleasant, composed manner and to speak clearly and effectively on matters related to the payroll function.
• Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders.

Nice To Haves

• Associate degree or higher in Accounting, Business Management, etc. preferred.
• College course work in accounting, business methods, and communication preferred.

Responsibilities

• Extract necessary data from time sheets, stipend / extra-duty pay and overtime slips.
• Accurately input data into payroll software and verify output.
• Process changes such as new employees, terminations and rate changes required per contract year or Board directive.
• Update information to payroll master accurately.
• Prepare paychecks, direct deposit vouchers, reports, and reconciliations for the payroll process.
• Distribute and mail paychecks and supplementary vendor checks.
• Submit direct deposit batch to the bank.
• Prepare Payroll Summary of account distributions for Board Report.
• Assist with maintenance of subsidiary controls, records, and reports on payroll deductions.
• Assist with disbursement of payments for federal and state taxes, FICA, retirement and voluntary deductions such as Credit Union, TSA’s, union dues, garnishments, etc.
• Assist with preparation of monthly, quarterly, and annual state and federal reports for IMRF, TRS, federal and state taxes, Social Security, and Medicare.
• Prepare and distribute schools’ time sheets.
• Maintain attendance records for sick leave, vacation, and personal leave, communicate accrued time accurately to employees.
• Calculate pro-rated salaries and benefit time.
• Keep abreast of changes in retirement systems and governmental withholdings laws.
• Assist with reconciliation and preparation of State and Federal Quarterly 941 and W-2 tax forms.
• Answer and service calls applicable to the areas of assigned responsibility, including payroll data for verification of employment as well as unemployment claim inquiries.
• Perform Payroll Coordinator duties in the event of his/her an absence.
• Willingness to continue education and skills for the position.
• Perform any additional duties assigned by the Assistant Superintendent for Business and Financial Services or Designee.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED