Payroll Clerk

MasTec Inc • Miami, FL

8d • Onsite

About The Position

Responsible for assisting in the day-to-day accounting functions of MasTec Civil and related companies, including establishing and maintaining principles, practices, procedures and initiatives. MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the construction of complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. MasTec Civil is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment. The CE&I segment generates over $4.5 billion in annual revenue, providing construction services across our renewables, industrial, infrastructure, and general building operating groups. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Requirements

• Associates degree (A. A.) from college or university preferred or equivalent experience
• Ability to handle sensitive information with confidentiality
• Strong computer skills, including high proficiency in Microsoft Excel
• Proficient communication, interpersonal and organization skills along with attention to detail and a high level of accuracy and professionalism
• Ability to handle multiple tasks with simultaneous deadlines and prioritize workload in a fast-paced dynamic environment
• Strong analytical and problem-solving skills
• Ability to interact with multiple personalities at all levels within the organization
• Effectively present information and respond to questions from groups of managers, clients, customers and the public

Nice To Haves

• Construction related industry experience is a plus
• Knowledge of ViewPoint Vista or Oracle preferred

Responsibilities

• Review and validate employee timesheets for accurate hours, pay types, employee classifications, job costing, project allocations, and prevailing wage requirements.
• Identify and resolve missing, incomplete, duplicate, or incorrect time entries before payroll processing deadlines.
• Assist with payroll processing, including new hires, terminations, rate changes, retroactive adjustments, transfers, off-cycle payments, and final pay.
• Assist with payroll taxes, deductions, garnishments, benefits, fringe benefits, allowances, paid time off, holiday pay, and other earnings in accordance with applicable regulations and Company policies.
• Prepare and submit certified payroll reports for government-funded projects in compliance with the Davis-Bacon Act and applicable state prevailing wage requirements.
• Maintain prevailing wage payroll information, including employee classifications, wage rates, fringe calculations, deductions, and required reporting.
• Review payroll registers, exception reports, labor distributions, and reconciliations to verify completeness and accuracy.
• Ensure payroll labor and burden costs are assigned to the correct company, project, task, phase, cost code, department, and general ledger account.
• Prepare and distribute payroll, labor cost, and compliance reports for project teams, management, Human Resources, Finance, and other authorized users.
• Assist with federal, state, and local payroll tax filings, year-end reconciliations, W-2 processing, corrections, and other required reporting.
• Maintain complete payroll records, respond to payroll inquiries, research discrepancies, process authorized corrections, and provide supporting documentation.
• Support workers compensation, unemployment, payroll tax, benefit, internal, and external audits by preparing reconciliations and requested documentation.
• Assist with month-end, quarter-end, and year-end close activities, including payroll accruals, journal entry support, account reconciliations, and audit schedules.
• Participate in ERP implementation activities.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management
• Telehealth Coverage
• Prescription Drug Plan
• Pet Insurance
• Weight Management Drug Discount
• Discounted National Gym Membership Network
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Bereavement Leave
• Military Leave, including Benefits Continuation
• Short and long-term disability
• life insurance
• accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree