Payroll Clerk
About The Position
The Payroll Clerk supports payroll processing and helps ensure employees are paid accurately and on time. The position enters payroll data, verifies employee details, manages employee time tracking and project coding, resolves basic payroll discrepancies, maintains accurate payroll records, and assists with administrative tasks in coordination with People and Payroll teams. This is an onsite role supporting a project near Adelanto, California. Summit Line Construction is a utility construction company headquartered in Heber City, Utah, with offices and project locations across the western region. The company describes its work environment as constructive and collaborative and offers competitive pay, benefits, and growth opportunities.
Requirements
- High school diploma or equivalent.
- Basic understanding of payroll principles, time tracking, and project coding.
- Strong mathematical and calculation skills.
- Excellent organizational skills and attention to detail.
- Good verbal and written communication skills.
- Ability to work collaboratively with HR, accounting, and project management teams.
- Must pass the required drug screen and criminal background check.
Nice To Haves
- Associate degree in accounting or a related field.
- Proficiency in Microsoft Office, including Excel and Word.
- Proficiency in payroll software.
- Administrative or clerical experience in payroll, accounting, or HR.
Responsibilities
- Enter and update employee wage data, hours worked, and pay details in the payroll system.
- Assist in calculating regular and overtime pay.
- Prepare and distribute employee paychecks or direct deposit details.
- Monitor payroll deadlines and ensure timely submissions.
- Maintain accurate employee information for new hires, promotions, transfers, and terminations.
- Maintain payroll records, including tax withholdings and deductions.
- Process employee pay adjustments, including wage garnishments and reimbursements.
- Review employee time entries for accuracy and proper categorization of hours.
- Work with supervisors and department heads to approve or correct time entries.
- Communicate with employees about discrepancies in time entries or approvals.
- Ensure timely submission of timesheets and address missed or late entries.
- Assign and maintain accurate project codes for employee hours in the payroll system.
- Collaborate with project managers and accounting to ensure hours are charged to the correct project codes.
- Monitor project codes for compliance and accuracy and address inconsistencies.
- Assist with reports breaking down labor costs by project.
- Respond to basic employee payroll inquiries and escalate complex issues to the Payroll Specialist.
- Communicate with employees about pay discrepancies or missing documentation.
- Assist in resolving discrepancies between payroll and departmental budgets.
- Support compliance with federal, state, and local payroll laws.
- Assist with processing garnishments and ensure compliance with applicable regulations.
- Maintain payroll documentation, including pay schedules, tax forms, and deductions.
- Prepare reports related to payroll, employee compensation, and project costs.
- Assist with payroll account reconciliation and batch processing.
- Support the Payroll Specialist with quality control and error monitoring.
Benefits
- PTO that starts accruing on day one.
- 401(k) with immediate vesting and employer match starting the same day.
- Several medical plans to choose from.
- Dental plan.
- Vision plan.
- Life insurance.
- Short-term and long-term disability.
- Paid holidays.
- Pet insurance.
- Employee discounts.
- Employee Assistance Program (EAP).
- Wellness program.
- Identity theft protection.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
