Payroll Clerk

Quanta Services•Santa Teresa, NM

About The Position

Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Draper and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Overview: We are currently seeking a Payroll Clerk for an upcoming medium voltage data center project in Santa Teresa, NM ! The Payroll Clerk supports payroll processing and assists in ensuring that all employees are paid accurately and on time. This role is responsible for entering payroll data, verifying employee details, managing employee time tracking, project coding, and resolving basic payroll discrepancies. The Payroll Clerk works closely with HR and payroll teams to maintain accurate payroll records and assist with general administrative tasks. Project Miner is a 1400 acre data center initiative located in Santa Teresa, Doña Ana County, New Mexico. It ranks among the largest infrastructure projects in U.S. history, demonstrating the expanding impact of artificial intelligence and cloud computing technology in the country. The project is a collaboration between two of the leading technology firms. The campus will consist of four state-of-the art data center buildings, specifically designed to support hyperscale AI workloads and extensive large-scale data processing. Summit Line Construction is being contracted to install all of the medium voltage cable, equipment, and conduit for two of the buildings over the course of 15 months.

Requirements

High school diploma or equivalent (associate degree in accounting or related field preferred).
Basic understanding of payroll principles, time tracking, and project coding.
Strong mathematical and calculation skills.
Proficient in Microsoft Office (Excel, Word) and payroll software (preferred).
Excellent organizational skills and attention to detail.
Good verbal and written communication skills.
Ability to work collaboratively with HR, accounting, and project management teams.
Administrative or clerical experience in payroll, accounting, or HR is a plus.
Must pass mandatory drug and alcohol screening(s) and criminal background check.

Responsibilities

Payroll Processing Support Enter and update employee wage data, hours worked, and pay details into the payroll system.
Assist in calculating regular and overtime pay.
Prepare and distribute employee paychecks or direct deposit details.
Monitor payroll deadlines and ensure timely submissions.
Employee Record Maintenance Ensure accurate employee data related to new hires, promotions, transfers, and terminations.
Maintain up-to-date payroll records, including tax withholdings and deductions.
Process adjustments to employee pay, such as wage garnishments and reimbursements.
Employee Time Tracking Review and verify time entries submitted by employees to ensure accuracy and proper categorization of hours (regular, overtime, etc.).
Work with supervisors and department heads to approve or correct time entries.
Communicate with employees to address any discrepancies in time entries or approvals.
Ensure timely submission of timesheets and address any issues related to missed or late entries.
Project Coding Assign and maintain accurate project codes in the payroll system for employee hours worked.
Collaborate with project managers and accounting to ensure hours are charged to the correct project codes.
Monitor project codes for compliance and accuracy and address any inconsistencies.
Assist with the generation of reports that break down labor costs by project.
Issue Resolution & Communication Respond to basic employee payroll inquiries and escalate complex issues to Payroll Specialist.
Communicate with employees regarding discrepancies in pay or missing documentation.
Assist in resolving discrepancies between payroll and departmental budgets.
Payroll Compliance & Documentation Support compliance with federal, state, and local payroll laws.
Assist in processing garnishments and ensure compliance with applicable regulations.
Maintain payroll documentation, such as pay schedules, tax forms, and deductions.
Administrative Support Prepare reports related to payroll, employee compensation, and project costs.
Assist in the reconciliation of payroll accounts and batch processing.
Support the Payroll Specialist with quality control and error monitoring.