Payroll Clerk

State of Connecticut•Hartford, CT

7d•Onsite

About The Position

The Commission on Human Rights and Opportunities is actively seeking an experienced and qualified individual who will be responsible for the preparation and maintenance of payroll and benefits. Join our team and embark on a rewarding career that offers growth, superlative benefits, and a culture that encourages work/life balance! The State of Connecticut, Commission of Human Rights and Opportunities (CHRO) is recruiting a Payroll Clerk located in Hartford, CT. Position Highlights: Full-time, 40 hours per week First (1st) shift Monday - Friday 8:00 a.m. – 4:30 p.m. With Flexibility. The mission of the State of Connecticut, Commission on Human Rights and Opportunities (CHRO) is to eliminate discrimination through civil and human rights law enforcement and to establish equal opportunity and justice for all persons within the state through advocacy and education. It is the statutory responsibility of the Commission to: Enforce human rights laws that ban illegal discrimination in employment, housing, public accommodations and credit transactions. Monitor compliance with state contract compliance laws and with laws requiring affirmative action in state agency personnel practices. Establish equal opportunity and justice for all persons in Connecticut through education and outreach activities.

Requirements

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
One (1) year of the General Experience must have involved payroll preparation.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.
Knowledge of payroll terminology, practices and procedures
Basic accounting and bookkeeping principles and procedures
General office procedures
Interpersonal skills
Oral and written communication skills
Ability to perform arithmetic computations
Ability to read, understand and apply applicable contract guidelines and regulations
Ability to maintain records and files
Ability to follow complex oral and written instructions
Ability to operate office equipment which includes computers, tablets, and other electronic equipment

Nice To Haves

Experience working with Core-CT to perform payroll and benefit functions.
Experience with UKG (Ultimate Kronos Group) software or similar workforce management and human resource management services software.
Experience in payroll within a unionized setting.
Experience compiling, analyzing, and auditing payroll data to ensure accuracy and compliance, including preparation of reports for internal and external use.
Experience working independently, applying problem-solving skills, and adapting to changing priorities or compressed deadlines.
Experience entering and auditing timesheet records.
Experience using Microsoft Office, particularly Excel, Word, Outlook and Teams.
Experience communicating with internal and external stakeholders in person, via email, Microsoft Teams, and phone.

Responsibilities

Prepares biweekly regular, overtime, and supplemental payrolls
Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards
Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.)
Calculates gross wages
Notes deductions on worksheets and deduction summary sheets
Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system
Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.
Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll
Verifies check register and printouts from Central Payroll against worksheets and records
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts
Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.
Calculates and processes retroactive payments, collective bargaining increases and annual increments
Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts
Verifies provider checks issued by Office of State Comptroller against own records
Verifies providers' bills in same manner
Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.)
Responds to employee inquiries regarding paychecks and payroll practices and procedures
Maintains various records and files for payroll data and forms
May calculate workers compensation and/or retirement payments
May calculate and monitor payroll deductions for court ordered wage executions (garnishments)
May consult division or facility supervisors regarding employee time recorded
Performs related duties as required

Benefits

Professional growth and paid professional development opportunities.
A healthy work-life balance to all employees.
State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume