Payroll Clerk

Indeed Flex•Austin, TX

2d•Hybrid

About The Position

The Payroll Clerk – Data Entry supports the payroll team by entering and updating payroll-related data with accuracy and timeliness. This role is essential in maintaining up-to-date records for payroll processing, assisting with garnishments, and ensuring accurate year-end payroll activities. The ideal candidate is detail-oriented, organized, and capable of handling confidential information with discretion. This is an in-office role in Austin TX (at the Domain), five days per week with the option to work from home on Thursdays. This role is temporary for six months or as needed.

Requirements

1–2 years of dedicated experience in payroll, high-volume data entry, or professional administration.
Demonstrated ability to not only follow instructions but to create workflows and support the creation of formal office policies.
Familiarity with the requirements for Employment Verifications and CSA/Social Security documentation.
Strong proficiency in Microsoft Excel or Google Sheets and the ability to learn new payroll systems quickly.
Sharp written and verbal communication skills for cross-departmental collaboration and responding to external agency inquiries.
Exceptional typing skills paired with a "quality-first" mindset.
Proven ability to manage deadlines and prioritize tasks in a fast-paced environment.

Nice To Haves

Experience with industry-standard payroll software such as ADP, Workday, or Worklio.
Familiarity with garnishment processing or multi-state payroll environments.
Previous experience in a staffing agency or a fast-paced hourly workforce environment.

Responsibilities

Execute high-volume data entry for payroll processing, ensuring 100% accuracy in internal systems with strict adherence to court-ordered deadlines.
Independently process and monitor wage garnishment orders while navigating complex federal, state, and local regulations.
Manage the integrity of employee profiles, including tax withholding changes, deductions, and direct deposit setups.
Act as the primary owner for all mail-related queries. This includes the timely and accurate completion of Employment Verifications, Social Security Administration (SSA/CSA) inquiries, and state agency requests.
Proactively identify gaps in current data entry or mail handling workflows; design and implement streamlined processes to improve efficiency and reduce errors. Analyze recurring issues in garnishment workflows and propose automated or standardized solutions to the Payroll Manager.
Collaborate with the Payroll Manager to draft and update payroll-level policies and standard operating procedures (SOPs) to ensure departmental alignment and compliance.
Provide critical support for year-end reconciliations and reporting to ensure a seamless close.
Serve as a professional first point of contact for payroll inquiries, delivering exceptional customer service.
Maintain the highest standards of discretion regarding sensitive employee personal and financial information.