Payroll Clerk II- Transportation

Norfolk Public School District•Norfolk, VA

5d•Onsite

About The Position

This is specialized clerical work involving the processing of payroll information. An employee in this class is responsible for producing and distributing all payroll disbursements in an accurate and timely manner. The work includes entering pertinent employee payroll data into computerized files; making appropriate calculations pertinent to the payroll process; and communicating with departmental personnel. Duties are performed under the general supervision of the Operations Supervisor. Incumbent works on assigned tasks without close supervision.

Requirements

Graduation from an accredited high school
Some experience with computer keyboard and terminals
Applicable payroll software processing and procedures
Use of typewriter and calculator
Good knowledge of automated payroll procedures
Some knowledge of basic accounting principles and procedures
Ability to maintain records for a variety of special programs (recruitment, attendance bonus programs)
Ability to maintain detailed, up-to-date records on all staff activities and assignments, as well as prepared payroll schedules, active/inactive employees
Ability to work under extreme deadlines
Good knowledge of clerical methods and English usage
Ability to understand and follow complex oral and written directions and strict conformance to detailed instructions
Ability to utilize a computer keyboard and accurately input data at a reasonable speed
Ability to communicate effectively with others
Ability to work well with others
Good judgment, mental alertness, accuracy, and integrity

Nice To Haves

Ability to use Munis software, Microsoft word and excel to assist with payroll processing

Responsibilities

Compiling documents to create payroll for data entry
Keying payroll worksheet
Verifying data entry of payroll worksheets
Answering questions, resolving problems and assisting employees with payroll needs
Verifies and enters payroll data for the department of over 300, including leave information, budget codes, social security numbers, and proper spelling of names
Checks first payroll run for accuracy and makes corrections or adjustments as necessary
Submits time to payroll office for employees inadvertently omitted in the regular runs
Process payroll “product” to be entered into MUNIS (information is obtained from a variety of sources – dispatch sheets, extra time vouchers, field trip forms, etc.)
Monitors and verifies payroll data on the computerized file
Responds to inquiries regarding payroll, direct deposit, nonreceipt of check and other payroll-related questions
Communicates with department personnel to resolve payroll discrepancies
Distributes check to departmental personnel
Files sick, vacation and personal leave slips
Files evaluations, sick notes
Maintain daily sign-in logs for all staff/garage
Maintains departmental personnel files
Assist all new hires with open enrollment questions, concerns and applications