Payroll & Benefits Specialist (HR Generalist)

viaPhoton • Naperville, IL

11h • Onsite

About The Position

viaPhoton is hiring a Payroll & Benefits Specialist to own payroll and benefits administration and ensure employees are paid accurately and on time while benefit programs operate smoothly and compliantly. The role works in Rippling and serves as a bilingual resource for employee pay and benefits questions, partnering closely with Finance and frontline managers in a fast-growing manufacturing environment.

The position is onsite in Naperville, Illinois, Monday through Friday. Compensation is $75,000–$90,000 base salary, plus an annual bonus.

Requirements

• Bilingual in English and Spanish.
• At least 3 years of hands-on payroll and benefits administration experience.
• Experience processing payroll and administering benefits in Rippling or a comparable platform such as ADP, Paylocity, UKG, or Paycom.
• Strong knowledge of wage-and-hour law, payroll tax, and benefits compliance, including FLSA, ACA, COBRA, ERISA, FMLA, and ADA.
• Advanced Excel skills.
• Exceptional attention to detail and discretion with confidential information.

Nice To Haves

• Bachelor's degree in HR, Accounting, Business, or a related field.
• Experience in manufacturing or distribution with a large hourly workforce.
• CPP, FPC, or CEBS certification.

Responsibilities

• Own end-to-end U.S. payroll in Rippling for hourly and salaried employees, including overtime, bonuses, commissions, and off-cycle payments.
• Review and approve time and attendance before each payroll close, partnering with supervisors to resolve exceptions and PTO discrepancies.
• Administer benefits in Rippling, including medical, dental, vision, life, disability, FSA/HSA, and 401(k) benefits; manage enrollments, qualifying life events, and carrier connections.
• Reconcile payroll registers, tax liabilities, benefit invoices, and 401(k) contributions.
• Partner with Finance on general ledger reporting, audits, and year-end activities.
• Maintain payroll and benefits compliance with applicable laws and regulations.
• Serve as the bilingual point of contact for employee payroll and benefits questions.

Benefits

• Robust health, dental, and vision coverage starting on day one.
• 401(k) with a match; employer contributions vest immediately after a 90-day waiting period.
• Flexible PTO that grows over time.
• 10 paid holidays, including 2 floating holidays.
• Monthly team events.
• Annual bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed