Payroll & Benefits Specialist

Videndum•Texas City, TX

7h•$65,000 - $72,000

About The Position

Videndum is seeking an experienced, detail-oriented Payroll & Benefits Specialist to support U.S. payroll operations, employee benefits administration, and the implementation of Paylocity. The role is responsible for accurate and timely payroll for approximately 325 employees across multiple U.S. business entities, including payroll administration, timekeeping, reconciliations, employee records, and regulatory compliance. It also supports benefits enrollment, deductions, and employee inquiries. The specialist collaborates with HR, Finance, and external providers, and helps improve payroll processes and employee experience.

Requirements

High school diploma or equivalent.
2–4 years of experience in payroll processing, benefits administration, or a related HR function.
Knowledge of payroll regulations, tax withholding, wage-and-hour requirements, and multi-state payroll practices.
Experience with payroll systems, employee benefits administration, and reconciliations.
Proficiency in Microsoft Office, particularly Excel.
Strong analytical, organizational, communication, and problem-solving skills.
Excellent attention to detail and ability to maintain confidentiality.
Ability to manage competing priorities and meet established deadlines.

Nice To Haves

Hands-on Paylocity experience, including payroll processing, benefits administration, and reporting.
Experience participating in a Paylocity implementation, including configuration, data migration, testing, and post-launch support.
Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
Experience processing multi-state payroll across multiple business entities.
Professional certification such as CPP, FPC, or CEBS.
Experience with payroll process improvements and HRIS system enhancements.

Responsibilities

Process accurate and timely multi-state payroll, including regular and off-cycle payments.
Maintain payroll records, including employee compensation, tax withholdings, direct deposits, deductions, and garnishments.
Review timekeeping records, overtime, PTO, and payroll adjustments for accuracy.
Conduct payroll audits, reconciliations, and corrections with Finance and payroll providers.
Ensure compliance with federal, state, and local payroll regulations.
Support payroll tax reporting, year-end activities, W-2 processing, and employee separations.
Administer employee benefits enrollments, qualifying life events, coverage changes, and terminations.
Support annual open enrollment and coordinate with insurance carriers and benefits providers.
Reconcile benefits deductions, enrollment records, and provider invoices.
Respond to employee questions about payroll, benefits, deductions, and coverage.
Support Paylocity implementation and ongoing administration, including system configuration, data migration, testing, and troubleshooting.
Collaborate with HR, Finance, and external implementation partners on the Paylocity transition.
Assist employees with payroll and benefits self-service functions.
Identify opportunities to improve payroll accuracy, reporting, system utilization, and operational efficiency.
Maintain accurate and confidential payroll and benefits records.
Support internal and external audits and ensure compliance with applicable regulations and company policies.
Resolve employee payroll and benefits inquiries professionally and efficiently.
Monitor payroll deadlines, investigate discrepancies, and escalate issues as needed.