Payroll & Benefits Specialist

Hospice of Hilo dba Hawaii Care Choices•Hilo, HI

7d•Onsite

About The Position

The Payroll & Benefits Specialist manages the full-cycle payroll process and employee benefits administration, including open enrollment and employee education. The role ensures employees are paid accurately and on time, benefits are administered correctly, and payroll and benefits practices comply with applicable regulations. The specialist also supports employee satisfaction by responding to payroll and benefits inquiries and providing guidance on coverage options. The position is based at the corporate location and is full time and non-exempt. Hours are primarily Monday through Friday, 8:00 a.m. to 4:30 p.m., with a half-hour lunch break. Duties may occasionally require work after hours, including weekends as needed. Holidays are observed.

Requirements

Associate’s degree in accounting or a related field from an accredited college or university.
At least two years of experience processing payroll and benefits.
Excellent observation, critical-thinking, assessment, nursing-judgment, and communication skills.
Comfort maintaining professional boundaries.
Interest in and desire to provide hospice care, with sensitivity to the needs of the seriously ill population.
Sound working knowledge of hospice Conditions of Participation (COPs) and clinical standards of practice.
Ability to operate a phone system, computer hardware, calculator, printer, facsimile, copiers, and other standard office equipment.
Ability to use a personal motor vehicle frequently to run errands as directed.

Responsibilities

Oversee and manage the complete payroll process, ensuring wages and deductions are accurately captured.
Process payroll transactions promptly, including new hires, terminations, and changes to employee payroll information.
Administer employee benefits programs, including open enrollment, changes, and terminations.
Process mileage and cell phone reimbursements through the payroll system.
Perform data entry and maintain accurate employee records.
Reconcile employee deductions and contributions.
Serve as the primary contact for employee benefits inquiries and provide guidance on coverage options.
Conduct benefit open enrollments and develop and manage Wellness Wednesdays.
Collaborate with HR and Accounting on new-hire orientation and exits as they relate to benefits.
Ensure compliance with federal, state, and local payroll and benefits regulations.
Prepare and distribute payroll and benefits summaries for management as requested.
Work with HR and Finance to reconcile payroll and benefits data, resolve discrepancies, and ensure accurate reporting.