Payroll & Benefits Specialist

Chase Oaks Church•Plano, TX

1d•Onsite

About The Position

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll and employee benefits programs for Chase Oaks Church and Center for Church Renewal (CCR). This position serves as the primary specialist of payroll processing, benefits administration, payroll tax compliance, HRIS maintenance, and employee benefit support. The Payroll & Benefits Specialist also provides general Human Resources support while maintaining the highest level of confidentiality and customer service.

Requirements

Ability to process highly confidential employee, payroll, benefits, and church information with discretion and professionalism
Ability to work independently with minimal supervision while managing multiple priorities and deadlines
Strong organizational skills, attention to detail, and ability to multitask effectively
Ability to work well with others on staff, maintaining a mindset that support functions exist to serve ministry teams
Ability to work diplomatically in representing the church with outside organizations, vendors, government agencies, and institutions
Ability to provide creative solutions for changing ministry and operational needs
Strong customer service, problem-solving, and interpersonal communication skills
Minimum three (3) years of payroll administration experience required
College-level accounting education or an equivalent combination of relevant payroll and benefits experience
Ability to speak effectively and understandably on the phone.
The ability to effectively present information and respond to common inquiries regarding the Chase Oaks technical environment is also required.
High attention to customer service.
Strong working knowledge of Microsoft Office, Outlook calendaring, and email
Advanced knowledge of Excel and reporting functions
Basic knowledge of PowerPoint
Data entry skills and experience
Lifting 15 pounds is an occasional but essential requirement.

Nice To Haves

Employee benefits administration experience preferred
Paycom payroll administration experience strongly preferred
Experience with church payroll, clergy compensation, and pastoral housing allowances preferred
Experience with Paycom is strongly preferred
Familiarity with HRIS systems, benefits administration systems, and databases

Responsibilities

Collect and input payroll data in Paycom and process employee changes (new hires, pay rate changes, employment status changes, housing allowances, and benefit elections) for both Chase Oaks Church and Center for Church Renewal (CCR), ensuring compliance with IRS guidelines
Maintain payroll system setup, including tax reporting changes for pastors and clergy as required by IRS regulations, as well as payroll-related system configurations and GL mapping
Process semi-monthly payroll and review payroll reports for accuracy; prepare manual checks, voids, stop payments, and payroll corrections as necessary
Manage wage garnishments, verify quarterly Form 941 filings, verify year-end W-2 and W-3 reporting, and research payroll tax code changes to maintain compliance with federal regulations
Fund payroll accounts, provide payroll-related reporting to CCR, post payroll entries (G/L, 403(b), HSA, fees), and reconcile benefits accrual accounts monthly
Update HSA systems with employee and employer changes, maintain semi-monthly HSA deposits, and process quarterly employer contributions
Input and verify annual salary, housing allowance, and benefit information during each compensation cycle
Process Love Fund assistance related to staff and assist the HR Director and leadership team with confidential compensation and payroll reporting
Respond to employment and salary verification requests submitted by authorized agencies and organizations
Administer employee benefits programs including medical, dental, vision, life insurance, disability insurance, retirement plans, health savings accounts, and leave programs
Process benefit enrollments, qualifying life event changes, and terminations; coordinate annual open enrollment activities and employee benefit communications
Serve as the primary point of contact for employee payroll and benefit inquiries and coordinate with benefit vendors, brokers, and third-party administrators to resolve issues
Remain knowledgeable regarding pastoral compensation requirements and event payment guidelines related to hours worked by staff