Payroll & Benefits Specialist

MEMIC•Portland, ME

5d•Hybrid

About The Position

Make an impact where accuracy, service, and people intersect. We are seeking a detail‑oriented and service‑driven Payroll & Benefits Specialist to play a key role in delivering accurate payroll, seamless benefits administration, and outstanding support to our employees. This is an ideal opportunity for someone who enjoys working behind the scenes to ensure employees are paid correctly, benefits run smoothly, and systems work effectively—every time. In this role, you’ll collaborate closely with Finance, HR Business Partners, vendors, and employees while maintaining the highest standards of confidentiality, compliance, and customer service. Location: Working 3 days a week in our Portland office is required.

Requirements

3+ years of payroll experience
Strong analytical skills with exceptional attention to detail
Advanced Excel skills and proficiency with Microsoft Office
Experience with HR platforms (UKG or similar preferred)
Excellent interpersonal, verbal, and written communication skills
Proven ability to handle confidential information with discretion
Self‑motivated, proactive, organized, and accountable

Nice To Haves

Some benefits experience strongly preferred
FPC or CPP certification preferred (or willingness to obtain)

Responsibilities

Process accurate and timely biweekly payroll for all employees and quarterly compensation for Board members
Ensure compliance with federal, state, and local payroll and tax regulations
Partner with Finance and HR to maintain accurate employee payroll and benefit data
Respond to payroll‑related inquiries with professionalism and precision
Complete wage verifications and support external payroll‑related requests
Assist with payroll audits and tax/setup accuracy reviews
Facilitate benefit orientations and conduct 1:1 benefit election meetings
Support employee self‑service enrollment and respond to routine benefit questions
Manage benefit enrollments with third‑party vendors and ensure timely updates
Administer qualifying life events, benefit terminations, and COBRA processes
Reconcile monthly benefit invoices and resolve discrepancies
Process quarterly wellness reimbursements and maintain required documentation
Assist with ACA reporting and related compliance audits
Partner with HR Business Partners on leave administration and payroll coordination
Conduct data audits and prepare payroll and benefit reports as requested
Support system administration by running reports, assisting with system updates, and coordinating with vendors to ensure optimal system performance
Support annual benefits education and wellness programming in partnership with the Total Rewards Specialist
Serve on the Wellness Council, helping connect benefit offerings to employee needs
Play a key role in Annual Enrollment, including system testing, reporting, and employee support