Payroll& Benefits Specialist

RANDYS Worldwide•Grand Prairie, TX

20h•$90,000 - $100,000•Hybrid

About The Position

The Payroll & Benefits Specialist will be responsible for administering employee benefit programs and processing payroll. This role requires a strong understanding of federal and state payroll tax laws and wage & hour regulations, as well as experience with HRIS and payroll systems. The position is primarily office-based with occasional travel to company facilities and involves extended periods of sitting and working at a computer. Reasonable accommodations may be made for individuals with disabilities.

Requirements

3–5 years of payroll and/or benefits administration experience; multi-state experience required
Strong working knowledge of federal and state payroll tax laws and wage & hour regulations
Experience administering group health, retirement, and ancillary benefit plans
Proficiency with HRIS and payroll systems (e.g., ADP, Paycom, UKG, Paylocity, or similar)
High degree of accuracy and attention to detail with ability to handle confidential information
Strong organizational and time management skills with ability to meet strict deadlines
Proficiency in Microsoft Office Suite, particularly Excel

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation
SHRM-CP, PHR, or CEBS certification
Experience in a manufacturing environment with a mix of hourly and salaried workforce
Familiarity with union payroll administration and collective bargaining agreement compliance

Responsibilities

Process bi-weekly or weekly payroll for hourly and salaried employees across multiple states and facilities
Maintain employee payroll records including new hires, terminations, pay changes, and deductions
Ensure compliance with federal, state, and local wage and hour laws, including overtime regulations across all operating jurisdictions
Reconcile payroll prior to transmission and validate confirmed reports
Manage garnishments, wage assignments, and tax levies in accordance with applicable law
Coordinate with plant managers and supervisors to verify timekeeping data and resolve discrepancies
Prepare and file payroll tax returns including quarterly 941s, state withholding, and annual W-2s
Support year-end payroll close and audit processes
Administer employee benefit programs including medical, dental, vision, life insurance, disability, and 401(k)/retirement plans
Manage open enrollment processes, including communication, system configuration, and employee support
Process qualifying life events and ensure timely updates in benefit systems
Serve as a liaison between employees and benefit carriers to resolve coverage, claims, and enrollment issues
Administer COBRA notices and continuation coverage in compliance with federal requirements
Manage leave programs including FMLA, state leave laws, and company-sponsored leaves of absence
Reconcile monthly benefit invoices and coordinate with Accounts Payable for payment
Maintain compliance with ACA reporting requirements including 1094/1095-C filings
Stay current on federal and state payroll and employment law changes across all states of operation
Maintain accurate and confidential employee records in the HRIS system
Assist with internal and external payroll and benefits audits
Generate payroll and benefits reports for HR, Finance, and Operations leadership as needed
Support workers’ compensation administration and reporting