Payroll & Benefits Coordinator

Execulink Telecom•Woodstock, ON

33d•Hybrid

About The Position

Are you a Payroll and Benefits Coordinator who thrives on accuracy, problem-solving, and helping people? Execulink Telecom is hiring a Payroll & Benefits Coordinator to manage full-cycle payroll using Ceridian Dayforce HCM, support benefits administration, and help keep our financial operations running smoothly. If you enjoy working collaboratively, delivering excellent employee service, and improving processes - this is the role for you!

Requirements

Minimum of three (3) years payroll experience in medium-sized companies (150+ employees) using payroll systems
PCP certification preferred; strong knowledge of Canadian payroll and Federal Labour laws
Experience with Ceridian Dayforce and Sage 300 is an asset
Proficient in accounting, including journal entries and reconciliations
Intermediate Microsoft Office (Excel, Word, PowerPoint, Outlook)
Strong work ethic, positive attitude, and adaptable team player
Proactive self-starter with excellent problem-solving skills
Detail-oriented, accurate, and able to meet deadlines in fast-paced environments
Knowledge of federal payroll laws, regulations, and accounting processes
Professional, tactful, and diplomatic; strong verbal and written communication

Responsibilities

Process bi-weekly payroll, ensuring accuracy, completeness, and timeliness
Validate that all payroll inputs (timesheets, expenses, new hires, benefits changes) are received and accurate prior to processing
Perform payroll data entry, including employee expense reimbursements
Coordinate with internal teams to confirm payroll readiness and proactively resolve discrepancies
Support payroll accounting activities, including journal entries and accruals
Administer new hires, including transferring employee data from recruitment systems and maintaining records in payroll systems
Manage and validate timesheets from multiple systems; follow up with managers to ensure timely and accurate submissions; provide training to new employees and supervisors
Maintain and update employee benefits (health, dental, RRSP, etc.), including enrollments, terminations, and life event changes
Update vacation balances and ensure all employee records and system data remain current
Perform payroll balancing, reconciliation, and error resolution
Generate payroll, audit, and ad hoc reports to support compliance and decision-making
Administer final pay calculations for off-boarding, commissions, referrals, variable pay, bonuses, and other incentives
Review processes for accuracy and efficiency; identify and implement improvements
Ensure compliance with internal policies, payroll regulations, and statutory requirements
Monitor and respond to payroll inquiries via shared inbox, providing timely and professional support
All other duties as assigned