Payroll & Benefits Assistant - FT (Langley)

Otter Co-op • Township of Langley, BC

5d • CA$50,000 - CA$60,000 • Onsite

About The Position

Otter Co-op is seeking a full-time Payroll and Benefits Assistant to join their People & Culture team at the Administration office in Langley, BC. This role is crucial for ensuring accurate and timely employee payments and supporting full-cycle payroll and benefits administration. The position requires foundational payroll knowledge, a strong interest in the field, and a commitment to learning and growth. Success depends on analytical skills, attention to detail, excellent communication, and providing outstanding service. This is not a data entry role, but rather an opportunity to develop expertise in payroll legislation, systems, and best practices with support from an experienced team.

Requirements

• Minimum 2-3 years of payroll experience, including exposure to full-cycle payroll processing, or an equivalent combination of payroll education and practical experience.
• Foundational knowledge of Canadian payroll legislation and employment standards (provincial and Federal), with the ability and desire to continue developing your payroll expertise.
• Strong proficiency in Microsoft Office, particularly Excel.
• Capable of setting and juggling priorities, with an awareness of ”big picture” and prioritize with excellent time management and organization skills
• Able to work with minimum supervision in a fast paced, high-volume environment with multiple interruptions and multiple concurrent projects
• Excellent written and verbal communication skills with the ability to communicate clearly and professionally with employees, leaders, and external partners.
• Strong attention to detail, sound judgment, and a commitment to accuracy and confidentiality.
• Able to think clearly in stressful situations, act with composure, tact and discretion
• Able to handle private, confidential and sensitive information appropriately.
• Excellent organizational and time management skills with the ability to prioritize competing deadlines in a fast-paced environment.
• A collaborative mindset, a positive attitude, and a genuine willingness to learn, grow, and contribute as part of the People & Culture team.

Nice To Haves

• Payroll Compliance Practitioner (PCP) designation, or actively working toward completion, is considered an asset.
• Post-secondary education in Payroll, Human Resources, Business Administration, or a related discipline is considered an asset.
• Experience with Oracle, UKG and other HRIS/payroll systems is considered an asset.

Responsibilities

• Assist with processing full cycle bi-weekly payroll (~700 employees)
• Provide relief coverage for full payroll transmission
• Maintain working knowledge of payroll functions (UKG and Oracle)
• Assist with the review and interpretation of electronic timecards in UKG
• Collaborate and follow up with site managers to ensure accurate payment of team members, assisting in resolving timecard issues and providing ongoing training and support as needed
• Ensure compliance with both Provincial and Federal employment standards legislation
• Provide exemplary customer service for team members and team leaders with their payroll and benefits inquiries
• Maintain and update electronic and hard copy employment records
• Work collaboratively with the Payroll team to ensure comprehensive understanding and application of payroll and benefits best practices guidelines
• Provide Benefit administration and maintenance in an organized, accurate and timely manner
• Track safety footwear and vehicle allowances when applicable
• Report all separation details within provincially and federally set timelines
• Maintain accurate and up-to-date wage tracking and SIN validity information and provide regular reporting
• Provide administrative support for the VP of People and Culture and Advisors as needed
• Maintain confidentiality regarding all Human Resources and Payroll related information
• Contribute to the Team in living the Corporate Values of Integrity, Community and Excellence

Benefits

• Competitive Wages
• Annual bonus program for all eligible team members
• Comprehensive benefits package
• Employer matched pension plan
• Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases
• Co-op Membership with an annual dividend payment on qualified purchases
• Education Assistance Program
• Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree