Payroll & Benefits Administrator

Community Food Bank of Eastern Oklahoma•Tulsa, OK

About The Position

The Payroll & Benefits Administrator manages payroll, benefits, and HRIS processes, including implementing and monitoring controls to ensure accuracy and compliance. This role performs day-to-day administration and serves as a key resource for operational support in accordance with established policies and procedures. Essential Duties & Responsibilities: Payroll: Process payroll for all employee types, including time data review, tax and direct deposit setup, regulatory deductions, and pay adjustments. Maintain and improve payroll and HRIS processes and support system updates. Respond to unemployment claims and maintain accurate employee records. Administer time, attendance, and paid leave policies. Prepare payroll and HR reports. Benefits: Administer employee benefit programs, including enrollments, terminations, and COBRA. Lead onboarding and benefits orientation to ensure employee understanding of plans. Ensure compliance with regulatory requirements and timely filings. Manage annual open enrollment, including communications, meetings, and processing changes. Conduct and support audits (e.g., payroll, workers’ compensation, 401(k)) to ensure data accuracy. Respond to benefits inquiries and coordinate with providers to resolve issues. Review and reconcile monthly benefit billings and coordinate payments. Partner with third-party administrators to manage disability, unemployment, and workers’ compensation claims. HRIS Administration: Maintain accurate and complete employee records, including onboarding, status changes, and required documentation. Prepare HRIS reports and statistical summaries across payroll, performance, and employee data. Ensure data integrity by auditing records, running queries, and validating inputs. Generate required reports, including annual non-discrimination testing and ad hoc analysis. Recommend improvements to HRIS-related processes and workflows.

Requirements

Bachelor’s degree or equivalent experience.
3+ years of experience in payroll, HRIS (preferably APS), and benefits administration, with knowledge of HR practices and compliance.
Proficient in payroll, HRIS, time and attendance, and Microsoft Office systems.
Strong analytical, organizational, and problem-solving skills with attention to detail.
Excellent interpersonal, communication, and customer service skills; able to handle confidential information.
Ability to manage multiple priorities and meet deadlines.
Capable of lifting up to 25 lbs.
Other duties as assigned.
Commitment to the Food Bank’s mission and core values.
Demonstrates integrity, flexibility, and a strong work ethic.
Thrives in a fast-paced, collaborative environment with the ability to prioritize and follow through.
Builds trust and work effectively with staff, volunteers, and stakeholders.
Support community engagement efforts.
Maintains a professional demeanor with strong interpersonal skills.

Nice To Haves

CEBS, CPP, PHR/SHRM-CP preferred.

Responsibilities

Process payroll for all employee types, including time data review, tax and direct deposit setup, regulatory deductions, and pay adjustments.
Maintain and improve payroll and HRIS processes and support system updates.
Respond to unemployment claims and maintain accurate employee records.
Administer time, attendance, and paid leave policies.
Prepare payroll and HR reports.
Administer employee benefit programs, including enrollments, terminations, and COBRA.
Lead onboarding and benefits orientation to ensure employee understanding of plans.
Ensure compliance with regulatory requirements and timely filings.
Manage annual open enrollment, including communications, meetings, and processing changes.
Conduct and support audits (e.g., payroll, workers’ compensation, 401(k)) to ensure data accuracy.
Respond to benefits inquiries and coordinate with providers to resolve issues.
Review and reconcile monthly benefit billings and coordinate payments.
Partner with third-party administrators to manage disability, unemployment, and workers’ compensation claims.
Maintain accurate and complete employee records, including onboarding, status changes, and required documentation.
Prepare HRIS reports and statistical summaries across payroll, performance, and employee data.
Ensure data integrity by auditing records, running queries, and validating inputs.
Generate required reports, including annual non-discrimination testing and ad hoc analysis.
Recommend improvements to HRIS-related processes and workflows.