Payroll & Benefits Administrator

Step Up • Santa Monica, CA

4d

About The Position

Under the direction of the Sr. Human Resources Manager, performs detailed payroll functions, administers employee benefits programs and ACA, and maintains all payroll data, benefit and reporting documentation.

Requirements

• Bachelor’s degree preferred.
• Proficiency in Excel, Word, Outlook, and Power Point.
• Knowledgeable of ADP Workforce Now, Dayforce Preferred).
• Strong communication skills, both written & verbal.
• Detail oriented with a high level of accuracy.
• Flexible and able to prioritize workload based on urgency and importance.
• Friendly and easygoing with the ability to work well in a small office environment.

Responsibilities

• Processes payroll, benefits, and official transactions for the Step Up, in compliance with all applicable Federal, state and county rules, regulations and procedures.
• Enters payroll, benefits, and related data into computer systems, and maintains information system database; enters data, processes transactions, validates data, and compiles documentation.
• Responsible for the coordination and completion of health insurance compliance for the ACA.
• Reviews source documents for compliance to rules and regulations; determines proper handling of payroll and payroll transactions within designated limits; reports discrepancies.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records, files and distributes related paperwork and technical documents.
• Reconciles transactions and records according to policies; reviews payroll records and corrects errors as required; assures the accuracy of the payroll and accounting records.
• Collects payroll, benefits and administrative information and compiles data for reports; identifies and researches payroll issues and recommends solutions; prepares and distributes required reports.
• Prepares payrolls for review, approval, and submittal to the VP of HR; generates payroll reports for government agencies; tracks and updates employee information for taxes and benefit deductions, wage assignments, retirement, and other payments.
• Provides information and assistance to employees as authorized; responds to requests for information and attempts to resolve them by researching files and records within the scope of authority; refers matters requiring policy interpretation to supervisor for resolution.
• Assures that all reports and paperwork are completed in a timely manner; updates, corrects, retrieves, and releases.
• Inputs, verifies, and reconciles payroll information, and maintain payroll documentation and reports.
• Meets deadlines and strict timeframes for payroll processing.
• Establishes and maintains effective working relationships with all of Step Up departments and personnel, outside agencies/brokers.
• Communicates effectively verbally and in writing.
• Maintains and keeps Confidential records of all HR information.
• Understands and applies accounting standards and procedures, and applicable Federal and state rules and regulations for payroll accounting.
• Maintains accurate payroll records and identifying and reconciling errors.
• Performs mathematical calculations with skill and accuracy.
• Enters numerical data in the HRIS computer system with accuracy and checking your entries after input.
• Operates a personal computer utilizing standard and specialized software.
• Manages, schedules, and conducts benefit orientation for all new employees.
• Facilitates & leads Open Enrollment.
• Enrolls new employees in benefit plans and updates information in the Step Up HRIS system.
• Prepares all benefit termination packets, including maintain and tracking COBRA.
• Runs monthly benefit reports and assists in benefit correspondence.
• Processes, administers, and oversees all leave of absence and accommodation requests and disability paperwork: medical, personal, disability, Federal & State mandated leaves (FMLA, CFRA, PDL, ADA, FEHA).
• Administers the day-to-day aspects of the retirement plans including enrollment, contribution funding, deferral rate changes, maintaining up-to-date beneficiary information, distribution of appropriate notices, account.

Benefits

• Opportunities for growth and professional development.
• Generous paid time off (13 paid holidays, 10 days of EPTO, 12 sick days).
• Competitive salary and benefits package. Health, dental, vision, Aflac, and life insurance $25,000.00
• 403(b) retirement plan available on the first day of work. After working 1000 hours, Step Up matches 3% of the 6% the employee contributes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees