Payroll & Benefits Administrator

Morales Beverage Group (MBG) • Houston, TX

6d

About The Position

Reporting to Vice President Human Resources, the Payroll & Benefits Administrator (PBA) works to achieve goals and objectives as part of a Shared Services team by coordinating the day-to-day administration of payroll and benefits. This role requires knowledge of human resources, payroll, and benefits administration processes. The Payroll & Benefits Administrator ensures accurate and timely processing of payroll, maintains accurate benefits records, assists employees with benefits-related questions, and supports compliance with applicable laws and policies. The position works closely with HR and other departments to ensure smooth operations and positive employee experience.

Requirements

• Strong PC application skills in Microsoft Office Suite
• Ability to manage multiple projects effectively and professionally
• Strong organizational and project management skills
• Excellent communication skills
• The ability to interact across teams in a fast-paced environment
• Financial understanding and acumen
• Must be proactive, resourceful, and efficient

Nice To Haves

• Bilingual with professional fluency in Spanish and English
• Payroll certification
• HRCI or SHRM certification
• 3-5 years of experience in payroll
• Knowledge of the industry

Responsibilities

• Support HR leadership with ensuring supervisors submit an accurate and timely pay files
• Prepare and process payroll in a timely manner, according to the established timeline
• Administer employee deduction and deferral administration including benefits and garnishments
• Management of employer benefit contributions, reimbursements, and expense reports in payroll
• Ensure compliance with all federal and state regulations that impact payroll
• Answer employee questions and assist with changes
• Flag unlawful or unusual items or trends in time and attendance tracking or paid time off portals
• Collaborate with HR leaders to identify strengths and weaknesses for change and streamline processes
• Provide and explain annual total compensation statements to employees
• Withhold payroll taxes (federal, state, and local) each pay run and ensure tax payments happen
• Assist HR leadership with local, county, state and federal tax account creation and management
• Review and file the quarterly tax packages in SharePoint
• Ensure Form 941 quarterly and Form 940 at the end of each year are filed properly
• Ensure the payroll system processes and files W-2 & 1099
• Ensure New Hire Reporting occurs
• Collaborate with HR team to ensure proper coordination with payroll and benefits for Leave of Absence Administration
• Manage paid time off holiday and accrual management
• Work with HR leaders to file all other government reporting
• Update the ACA portal monthly to ensure accuracy
• Ensure COBRA administration is accurate through WEX
• Provide support for annual retirement plan testing and reporting to 401(k) vendor
• Ensure employee files are complete and accurate in the 401(k) portal
• Process 401(k) payroll files on or before each payday
• Process HSA (Health Savings Account) employee deferrals on or before each payday
• Collaborate with HR leadership to ensure a smooth open enrollment season
• Ensure benefit book and one-pager is current
• Verify employee 401(k) deferrals and loans to ensure payroll accuracy
• Reconcile statements, ensuring staff count and changes are accurate in premiums
• Collaborate with Head of HR to strategize on issues that disrupt goal achievement

Benefits

• Equal employment opportunities (EEO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed