Payroll & Benefits Administrator

Capilano Group•North Vancouver, BC

6d•CA$60,000 - CA$65,000•Onsite

About The Position

The Payroll & Benefits Administrator is responsible for assisting in multiple financial activities relating to the Capilano Group’s semi-monthly payroll process and managing the employee benefits plan. This includes timely and accurate reporting of payroll data for the Capilano Group’s employees. Confidentiality, integrity and strong attention to detail are essential for this role. Must be able to handle confidential information in an ethical and professional manner.

Requirements

Minimum 3 yrs. payroll experience for salaried and hourly employees in multiple locations
Possess or working towards payroll certifications (PCP / CPM)
Demonstrated tact and professionalism when dealing with sensitive files and information
Strong verbal/written communication skills; ability to deal effectively with all levels of the organization
Current knowledge of legislations such as Employment Standards, Canada Customs and Revenue Agency, Income Tax Act & Regulations and Workers’ Compensation
Advance proficiency with MS Office (Outlook, Excel and Word)

Nice To Haves

Experience with Avanti Payroll Software (a plus)

Responsibilities

Enroll new employees for pay, bonuses, benefits and set up banking information
Coordinate the payroll process with all departments for the purpose of delivering services in compliance with established guidelines
Preparation and administration of payroll for Capilano Group’s employees, while auditing payroll processing reports for accuracy
Prepare journal entries and forms, records of employment, income tax forms and remittances
Issue ad hoc, monthly, quarterly, and annual reports including all year end processing
Take and handle all inquiries arising from questions about payroll
Implement salary increases, bonuses, commissions, and so on in accordance with instructions given
Maintain detailed records and documentation of payroll functions for audit purposes, in accordance with statutory requirements
Preparing monthly remittances and cheque requests
Run the payroll process. Balance all earnings and hours from documents to the system total report. Ensure all adjustments are entered into the system for payment
Calculate retroactive adjustments as required
Monitor absence reporting, ensure vacation and other leaves are not in a negative position
Performs year-end vacations, other absences, salary and benefits liabilities accruals
Verify a variety of payroll related information (e.g., time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll
Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance
Communicate with a variety of internal and external parties for the purpose of ensuring accurate processing of payroll deductions/garnishments
Perform annual payroll balancing at year-end for T4 preparation. Ensure CPP and EI deductions are correct based on insurable earnings
Prepare and oversee the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, workers’ compensation cheques, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, and providing audit references
Liaise with a variety of wellness and benefit vendors to acquire and coordinate services
Enter, adjust or remove employees from company benefit plans, including retirement savings plans
Provide and review benefit documentation for new enrollments with employees
Ensure compliance with established financial, legal and/or administrative requirements
Respond to written and verbal inquiries from Capilano employees for the purpose of providing information and/or direction
Assist and consult employees with claims/questions
Demonstrate tact and professionalism when dealing with sensitive files and information
Assist Accounts Payable, as required
Perform additional responsibilities, as requested by the CFO and Ownership