Payroll & Benefits Administration Specialist

East Cambridge Savings Bank•Cambridge, MA

2d•Onsite

About The Position

East Cambridge Savings Bank’s Human Resources Division is actively recruiting for a Payroll & Benefits Administration Specialist. This role performs a variety of duties pertaining to the payroll and benefits functions under the general direction of the Assistant Manager-Compensation and Benefits.

Requirements

3 or more years payroll or accounting experience
Working knowledge of ADP payroll system preferred
1-3 years administration experience
Knowledge of benefits preferred
Excellent organizational, proofing and problem solving skills
Proficient with Microsoft Word and Excel applications
Able to work in a fast paced, deadline-oriented department
Able to set own priorities and organize workload effectively
Detail-oriented and accurate
Good communication skills (both verbal and written)
Ability to maintain confidentiality and data integrity

Nice To Haves

Working knowledge of ADP payroll system
Knowledge of benefits

Responsibilities

Proofs weekly payroll entries for accuracy.
As needed processes payroll.
Monitors payroll and compensation compliance which includes quarterly time and attendance audits, and recommends improvements as needed.
Researches payroll issues and resolves discrepancies within authorized limits, keeping management abreast of the situation.
Coordinates filing of State and Federal Tax Reports.
Troubleshoots tax related issues with payroll provider, communicating progress with management.
Assists with administration of the Bank’s compensation programs which includes making revisions to salary structures and position descriptions and preparing annual and mid-year adjustments, etc.
Coordinates preparation of performance appraisals which includes proofing files for accuracy prior to distribution and tracking the completion status.
Assists with overall administration of all employee benefit programs.
Responds to employee inquiries regarding benefits.
Assists with maintenance of benefit records.
Enrolls and removes employees on various benefits ensuring that all documentation is complete and accurate.
As needed, conducts employee benefit meetings to review benefit eligibility.
Assists with the open enrollment process.
Reviews and proofs weekly, monthly, and quarterly reports.
Submits changes as needed to ensure that data reported is accurate.
Prepares multiple worksite report and creates specially requested payroll reports as needed.
Responsible for maintenance of the payroll system, ensuring that data scrubs are performed on a regular basis.
Coordinates year end payroll entries which include deduction changes and distribution of employee communications related to the year-end process.
Ensures that W-2s are accurate prior to processing.
Makes recommendations as needed to management related to the year-end process.
Receives and screens calls as needed, responds to telephone inquiries and makes appropriate referrals, prepares correspondence and material for the Division and files as needed.
Responsible for preparation and maintenance of all department invoices within area of responsibility, ensures proper procedure for payment.
Proofs benefit invoices for accuracy and prepares for payment in a timely manner.
Reconciles the benefits invoices with Accounting on a regular basis.