Payroll Coordinator

ETE REMAN•Milwaukee, WI

17h•Hybrid

About The Position

The Payroll Assistant provides essential support to the Payroll and Human Resources team, ensuring accurate and timely processing of payroll data, timecard management, and employee record maintenance. This position reports to the Payroll Coordinator. The work schedule is four days per week (M-Th) on-site at our corporate office and Friday’s on-site at our Servite facility. The ideal candidate brings hands-on HR and payroll experience and thrives in a detail-oriented, fast-paced environment.

Requirements

Minimum 1–2 years of experience in payroll processing, HR support, or a related role
Familiarity with payroll and timekeeping systems and processes
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Strong attention to detail and organizational skills
Ability to handle confidential information with discretion and professionalism
Effective written and verbal communication skills; comfortable emailing and following up with managers
Ability to manage multiple tasks and meet recurring deadlines

Nice To Haves

Experience with UKG (Ultimate Kronos Group) and Workforce Pro timekeeping/payroll platforms
Knowledge of payroll compliance requirements including FMLA, ADA, Workers’ Compensation, and leave of absence administration
Experience processing direct deposits, pay cards, and employment verifications
Associate’s Degree or higher in Human Resources, Accounting, or a related field

Responsibilities

Review and process Time Audit reports for lunch breaks (typically Tuesday/Wednesday), dependent on manager timecard corrections
Run Pay Period Close Reports to identify timecards requiring correction or approval; review all salary employee timecards for PTO accuracy and schedule updates
Review and update timecards including coding, times, PTO entries, comments, and break updates
Process direct deposits and rapid pay cards
Enter PTO on behalf of managers experiencing system difficulties
Enter new hire schedules into the timekeeping system
Generate Daily Time Detail Reports reflecting daily hours worked, with particular attention to large-hour situations and Saturday hours.
Produce Employee Summary reports to identify employees working over threshold hours; follow up with managers as needed
Generate Time Off Requests Info report reflecting pending PTO requests requiring approval, refusal, or cancellation; communicate with managers accordingly
Maintain and cross-reference the Flores Spreadsheet to track employee leave status (approved, pending, or not on leave); code timecards accordingly and email managers when employees are not reflected on the spreadsheet
Coordinate with HRIS staff regarding Employees on Continuous Leave Report and communicate return-to-work status
Update and maintain FMLA, ADA, PLOA, Workers’ Compensation, and other leave records
Respond daily to Payroll/Personal/Junk Mail inbox emails in a timely manner
Assist employees and managers in person or via email with questions related to direct deposit, PTO, timecard comments, retroactive adjustments, and related topics
Process and manage denied PTO requests
Handle Wage & Employment Verifications
Process W-2 and 1095 items returned as undeliverable
File direct deposit documents, VOEs, and wage verifications
Provide timecard training, with primary focus on Servite location employees
Conduct Servite site visits every Friday for on-site support
Send the New Hire list to Amy by Wednesday each week
Serve as backup support for Bao during payroll close activities when Bao is out of the office