144-26-1 Payroll Assistant

Six Nations•Ohsweken, ON

10d•CA$63,200•Onsite

About The Position

The Payroll Assistant reports to and works under the direction and supervision of the Payroll Manager. The purpose of this position is to support and assist the Payroll Manager in the performance of statutory, operational, financial and administrative duties related to payroll responsibilities. This role involves technical functions such as verifying and approving employee contracts, wage changes, and processing bi-weekly payroll for over 1,000 employees. It also includes administrative functions like responding to employee inquiries, preparing reports, and providing back-up support for the Payroll Manager. Communication and liaison functions involve acting as a point of contact for interdepartmental matters related to payroll. The position requires adherence to all procedures and policies, staying current with payroll regulations, and performing other related duties as assigned.

Requirements

College diploma in Accounting or Business or Grade 12 Diploma (or equivalent) WITH three (3) years of electronic payroll experience.
Eligible for the National Payroll Institute Payroll Compliance Professional certification or be actively working toward the designation with expected completion within 2 years of employment.
Intermediate Excel and Word computer skills.
Must possess excellent reading, analytical and comprehension skills.
Strong time management skills and flexibility in handling changing priorities.
Ability to work with a high level of discretion and confidentiality.
Detail-oriented with accurate data entry skills (numeric and alpha-numeric).
Ability to multi-task and manage competing priorities using sound judgment.
Collaborative team player with strong communication and relationship-building skills.
Capable of producing high-quality work in a fast-paced, deadline-driven environment.
Ability to work independently and as part of a team.
Ability to work with discretion and high level of confidentiality.

Nice To Haves

1-2 years’ experience in a similar role preferred.
Working knowledge and experience with UKG software would be an asset.
Due to timely delivery of deadlines excellent attendance is important.
Effective organizational skills, able to meet deadlines.
Possess a valid driver’s license and access to a reliable vehicle.

Responsibilities

Verify and provide system approval of all new employees’ contracts as entered in UKG (Ultimate Kronos Group) or current payroll software, ensuring that approvals are in a timely manner.
Verify and provide system approval of all contract extensions and employee changes as entered in UKG or current payroll software, ensuring that approvals are in a timely manner.
Verify all wage changes are made accurately and in time for affected pay periods and calculate retro when required.
Assist in the preparation and processing of bi-weekly payroll for over 1,000 employees, as well as verifying any additional payouts.
Assist with time verification for each pay for completeness and accuracy, contact supervisors for any missed times.
Assist with time verification quarterly for completeness and accuracy.
Assist with employee accruals quarterly for completeness and accuracy.
Ensure that hours are categorized and allocated to correct pay codes.
Ensure accurate and timely submission of payroll data, including hours worked, overtime, deductions, and other payroll-related information.
Must complete basic UKG Pro and WFM or current payroll software training.
Follow up with employees for banking information updates and changes started through the self service in UKG or current payroll software.
Follow payroll procedures for terminated employees.
Follow payroll procedures for employees on leave.
Prepare ROE’s in UKG using Job Aid and distributing ROEs.
Assist with processing payroll and year end reconciliation.
Assist with the preparation of T4s.
Assist in reconciliation of payroll to the General Ledger.
Assessing discrepancies and addressing any inquiries by investigating and providing guidance on necessary solutions.
Adhere to all procedures and policies.
Stay current with payroll regulations, standards, and work methods.
Participate in required meetings providing input and recommendations.
Respond to employee inquiries relating to payroll maintaining confidentiality.
Assist with internal management reports from the payroll system (UKG).
Email out new contracts and extensions to supervisors.
Provide back-up support for the Payroll Manager during absences.
Support and assist in payroll onboarding for new hires.
Support other departments as needed.
Send and receive messages and documents using electronic mail following email etiquette.
Acts as a liaison with other departments in matters related to payroll functions, employee information, updating files, etc.
Provides guidance to interdepartmental managers and or supervisors on processes, policies and procedures as they relate to payroll.
Perform other related duties as assigned by Immediate Supervisor.
Perform other related duties as may be required by the Chief Financial Officer.