Payroll & AP Coordinator

Mai Placement • Long Beach, NY

1d • Onsite

About The Position

Seeking a detail-oriented Accounts Payable & Payroll Specialist to join a growing consulting firm supporting multiple client accounts. This role is ideal for someone organized, dependable, and comfortable managing both AP and payroll functions in a fast-paced environment.

Requirements

• 2+ years of payroll and accounts payable experience
• Strong understanding of payroll compliance and bookkeeping principles
• Experience with payroll/accounting software such as ADP, Paychex, Gusto, or QuickBooks
• Strong Excel and data entry skills
• Ability to maintain confidentiality and manage deadlines effectively

Nice To Haves

• Experience handling both payroll and accounts payable
• Strong attention to detail and accuracy
• Able to manage multiple client accounts and deadlines
• Comfortable communicating with clients directly
• Organized, proactive, and solutions-oriented

Responsibilities

• Process invoices, payments, reconciliations, and vendor records
• Manage AP schedules, reimbursements, and cash transfers
• Process bi-weekly and monthly payroll accurately and on time
• Maintain payroll records, deductions, onboarding, and compliance
• Prepare 1099s, W-2s, and payroll-related reports
• Communicate with clients regarding payroll and AP matters
• Assist with GL coding, reporting, and other accounting support tasks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed