Accounting Manager - Payroll & AP

Pioneer Human Services • Seattle, WA

4d

About The Position

If you are looking for employment with a purpose where you can help improve the daily lives of the members of your community, then consider a career with Pioneer Human Services! We are currently looking for a Accounting Manager – Payroll & AP with a passion for human services. This is an exciting opportunity to be involved with an organization focused on a transformative path towards social change, creating pathways for rehabilitation, reintegration, and redemption.

Who we are – Our Mission
We empower justice-involved individuals to overcome adversity and reach their full potential.
For over 60 years, we have proudly serviced our clients with professionalism and empathy. We are a nationally recognized non-profit with 35+ locations across Washington state that provided a chance for change to over 9,500 individuals in 2024.

Requirements

• Bachelor’s Degree in Accounting, Business or a related subject or equivalent experience
• Experience with ADP Workforce Now
• 5 years accounting or payroll processing experience
• Excellent verbal and written communication skills
• Excellent project management skills
• Strong collaboration and relationship building skills both internal and external
• Solution and efficiency focused, able to effectively manage time and work well under tight deadlines

Nice To Haves

• Three or more years of supervisory experience
• Certified Payroll Professional
• Experience with payroll software implementation, digital integration and complex workforces

Responsibilities

• Oversee and process semi-monthly payroll process using ADP Workforce Now
• Review and audit timecards, hours, and pay data prior to payroll submission
• Manage off-cycle payroll runs for terminations, bonuses, and corrections
• Ensure accurate and compliant calculation of gross-to-net pay, including overtime, shift differentials, incentives and PTO
• Manage 403(b), FSA, HSA, garnishments and other pre/post-tax deductions
• Serve as primary ADP payroll system administrator to configure and maintain earnings codes, deduction codes, and pay rules
• Generate and customize payroll reports to support strategic decision making, such as labor cost reports, headcount summaries, and overtime analysis
• Manage year-end processes including W-2 and W-2c preparation and distribution
• Maintain compliance with FLSA, ACA, garnishment laws, and multi-state payroll regulations
• Establish and document payroll policies, procedures, and internal controls
• Serve as subject matter expert for payroll regulations and best practices, suggesting and implementing system improvements when appropriate
• Monitor full cycle AP process from PO to Payment
• Form productive relationships with vendors, review and negotiate opportunities for payment term discounts
• Collaborate with HR, Finance, IT, and Legal on system upgrades, integrations, and audits
• Timely corrects any significant and/or systemic deviations from industry best practices and implement policy updates
• Assists in monthly financial statement review to ensure timely month end close
• Contributes to fiscal year-end audit and grant monitoring procedures
• Safeguards company assets as assigned
• Provides leadership, coaching and development support to staff including performance reviews and training procedure documentation
• Some evening or weekend work may be required
• Performs other duties as required

Benefits

• Medical
• Flexible spending
• Dental
• Vision
• Life
• AD&D
• Disability
• Dependent Daycare Flexible Spending
• Tuition assistance (100% for bachelor's, 50% for graduate programs)
• Retirement plan (3.5% annual compensation contribution, plus 3.5% match for 6% individual contribution)
• Employee recognition programs
• Public transportation discount
• Employee assistance program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager