Payroll and Travel Administrative Assistant - VMG
About The Position
The Payroll and Travel Administrative Assistant coordinates travel logistics for employees to include booking commercial flights, hotels, and car rentals, as well as ensuring adherence to travel policies and managing expense reporting for travel events. Key responsibilities include planning large/complex travel itineraries, coordinating with vendors, ensuring compliance with government regulations, and resolving issues that arise during travel detachments. The role requires strong organizational, communication, and problem-solving skills, as well as familiarity with travel booking systems and relevant regulations, such as Department of Defense (DoD) travel policies. Additional duties include ordering office supplies and materials, preparing and maintaining spreadsheets, databases, or other software files. Answers, screens, and directs incoming telephone calls. Organizes and maintains departmental personnel files. Prepares and ships outgoing mail. Assists with weekly payroll processing for accurate reporting and other duties as assigned.
Requirements
- High school diploma or equivalent
- Five years of travel administrion job-related experience or equivalent
- Requires advanced capability operating application software including word-processing and spreadsheet programs
- Must be able to obtain and maintain a Secret US Government Clearance. Note: US Citizenship is required to obtain Secret Clearance
- Must have a valid drivers license
- Must possess planning/organizational skills and be able to work under pressure and deadlines
Nice To Haves
- Payroll experience is preferred
Responsibilities
- Coordinates travel logistics for employees
- Books commercial flights, hotels, and car rentals
- Ensures adherence to travel policies
- Manages expense reporting for travel events
- Plans large/complex travel itineraries
- Coordinates with vendors
- Ensures compliance with government regulations
- Resolves issues that arise during travel detachments
- Orders office supplies and materials
- Prepares and maintains spreadsheets, databases, or other software files
- Answers, screens, and directs incoming telephone calls
- Organizes and maintains departmental personnel files
- Prepares and ships outgoing mail
- Assists with weekly payroll processing for accurate reporting
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
