Payroll and Retirement Manager at Newport Restaurant Group

NEWPORT HARBOR CORPORATION•Bismarck, ND

93d•$110,000 - $130,000•Hybrid

About The Position

Newport Restaurant Group is looking for a Payroll and Retirement Manager to join their team. This is a Hybrid role where the individual will own the full payroll and retirement ecosystem for a 100% employee-owned hospitality company. The role involves maintaining and evolving the company's payroll system, partnering with the payroll administrator, preparing payroll-related journal entries, owning payroll balance sheet reconciliations, leading weekly payroll process reviews, and stepping in as backup Payroll Specialist/HRIS Administrator when needed. The manager will also handle the annual administration of the ESOP and 401k retirement plans, collaborate with TPAs, auditors, attorneys, and HR, and ensure all ERISA and Plan Document communications are handled. Additionally, the role requires generating and proofing compliance reporting like EEO-1 and Non-Discrimination testing.

Requirements

Background in Accounting, Finance, Business, or a related field
5–7 years of relevant payroll and/or retirement plan experience
2–3 years of direct supervisory experience
Experience in payroll operations for a larger-sized organization of 800-2,000+ employees
Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and beyond)
Experience with payroll systems, ERISA compliance, and retirement plan administration
Highly organized and can juggle competing deadlines
Works well independently and knows how to prioritize when everything feels urgent
Sharp eye for detail
Stays calm under pressure and brings solutions
Communicates clearly and collaboratively with colleagues at all levels
Approaches team leadership with equity and respect, creating an environment where people actually want to show up

Nice To Haves

Experience in hospitality is not required, but a strong sense of ownership is.

Responsibilities

Maintain and evolve the company’s payroll system — GL mapping, new business unit setup, compliance updates, and infrastructure improvements
Partner with the payroll administrator to keep federal and state requirements buttoned up
Prepare all payroll-related journal entries: weekly payroll, reclass entries, cash adjustments, PTO accruals, and more
Own payroll balance sheet reconciliations — Accrued Payroll, FSA, 401K, Accrued Time Off, payroll bank account — and resolve variances promptly
Lead weekly payroll process reviews to keep everything accurate and compliant
Step in as backup Payroll Specialist/ HRIS Administrator when needed
Communicate clearly and promptly with all stakeholders
Manage annual administration of the ESOP and 401k retirement plans
Collaborate with TPAs, auditors, attorneys, and HR on testing, corrections, and compliance
Ensure all ERISA and Plan Document communications go out on time and on point (SPDs, SARs, SBCs, and more)
Generate and proof required compliance reporting: EEO-1, Non-Discrimination testing, and beyond