Payroll and People Operations Administrator

Coughlan Companies•North Mankato, MN

7d•$60,000 - $75,000•Hybrid

About The Position

Capstone is seeking a Payroll and People Operations Administrator to own the accurate and timely administration of payroll, employee benefits, leave of absence programs, and human resources compliance while providing exceptional customer service to employees and managers. This role serves as a key member of the People Operations team by ensuring payroll accuracy, maintaining compliance with federal, state, and local employment regulations, administering employee benefit programs, coordinating leave administration, and supporting day-to-day human resources operations. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and enjoys helping employees while managing multiple priorities in a fast-paced environment. This position must be able to work out of our Mankato, MN offices a minimum of 3 days per week, with flexibility to work from home up to 2 days per week.

Requirements

Associate's degree in Human Resources, Accounting, Business Administration, or a related field; bachelor's degree preferred.
Five or more years of experience in payroll, human resources operations, benefits administration, or a related human resources role.
Experience administering payroll through Paylocity or a comparable HRIS/payroll system.
Working knowledge of federal, state, and local employment laws, including wage and hour regulations, FMLA, ADA, COBRA, ACA, HIPAA, and related compliance requirements.
Experience administering employee benefits and leave of absence programs.
Exceptional attention to detail with strong analytical and problem-solving skills.
Ability to manage multiple priorities while meeting deadlines.
Strong customer service and interpersonal communication skills.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
Advanced proficiency with Microsoft Office, particularly Excel, and HRIS/payroll systems.
Applicants must be authorized to work in the United States.

Nice To Haves

Certified Payroll Professional (CPP), SHRM-CP, PHR, or related certification is a plus.
Multi-state payroll and benefits experience preferred.

Responsibilities

Utilizes high attention to detail and accuracy to analyze, prepare, and input accurate bi-weekly payroll in Paylocity HRIS.
Review payroll data for completeness and accuracy.
Process new hires, terminations, pay changes, bonuses, commissions, retroactive adjustments, garnishments, and deductions.
Ensure compliance with federal, state, and local wage and hour laws.
Reconcile payroll reports and resolve payroll discrepancies.
Prepare payroll-related reports for Finance and leadership.
Support year-end payroll processing including W-2 preparation and reconciliation.
Compiles payroll data such as garnishments, salary adjustments, paid time off, earned sick and safe leave, insurance, YMCA, United Way and 401(k) deductions.
Manage Payscale compensation software and data updates.
Administer all employee benefit programs including medical, dental, vision, life insurance, disability, FSA, HSA, 401(k), and others.
Coordinate new hire enrollments, qualifying life events, and benefit terminations.
Lead annual Open Enrollment process, including coordination, scheduling, and training employees.
Serve as the primary contact for employee benefit questions.
Partner with benefit brokers and vendors to resolve issues.
Process monthly benefit billing reconciliations.
Administer FMLA, state paid leaves, ADA accommodations, parental leave, military leave, workers' compensation, and other leave programs.
Coordinate leave documentation and communication with employees, managers, and third-party administrators.
Track leave balances and ensure timely return-to-work processes.
Maintain compliance with all applicable leave laws.
Maintain accurate electronic employee personnel files.
Ensure compliance with HIPAA, FMLA, ACA, COBRA, EEO, ADA, and other applicable employment laws.
Coordinate payroll, benefit, and HR audits.
Maintain required employment documentation.
Assist with HR policy administration.
Support compliance reporting and government filings.
Assist with onboarding and offboarding processes.
Prepare employment verification requests.
Maintain HRIS employee records.
Manage organizational charts and job title/supervisor changes across all systems.
Coordinate employee communications related to payroll and benefits.
Lead employee recognition and support employee wellness initiatives.
Assist with special human resources projects.
Provide general administrative support to the People Operations team.
Keeps EVP of People & Operations promptly and fully informed of all issues of significance and take swift corrective action where necessary.