Payroll and Leave Specialist

Oberweis Dairy•North Aurora, IL

3d•Onsite

About The Position

ABOUT THE ROLE We are looking for a detail-oriented payroll professional to join our HR team. You will process payroll and coordinate leave programs for our retail and corporate workforce, serve as the employee resource for routine payroll and leave questions, and support the Head of HR on projects as needed. This role is execution-focused – you will follow established processes and know when to escalate. This position reports directly to the Head of HR.

Requirements

3+ years of payroll processing experience with degree; 5+ years of payroll processing experience without a degree
Proficiency with ADP Workforce Now or a comparable enterprise payroll platform
Working knowledge of FMLA, Illinois Paid Leave for All Workers Act, workers' compensation, and federal/state wage and hour law
Strong attention to detail and ability to follow established procedures
Clear communication skills; able to explain pay and leave matters to employees at all levels
Proficiency in Microsoft Excel

Nice To Haves

Associate's or Bachelor's degree in Human Resources, Accounting, or Business Administration
CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
Experience supporting hourly, retail, or multi-location workforces

Responsibilities

Process bi-weekly payroll for hourly and salaried employees using ADP Workforce Now
Reconcile time and attendance data and resolve discrepancies before payroll cutoff
Handle off-cycle adjustments, garnishments, and corrections as directed
Process and track leave requests including FMLA, Illinois Paid Leave, workers' compensation, short-term disability, and PTO
Coordinate workers' compensation claim documentation with the insurance carrier under HR leadership direction
Answer routine employee payroll and leave questions; escalate complex situations to the Head of HR
Support W-2 preparation, ACA reporting, new hire payroll setup, and HR reporting as needed