Payroll and HR Administrator

API Heat Transfer•Chicago, IL

1d•Hybrid

About The Position

As Payroll and HR Administrator, you will own our weekly payroll operations across multiple states—ensuring accuracy, compliance, and timely delivery for our US workforce. You will partner with internal teams to solve employee problems, manage data integrity, and support HR initiatives.

Requirements

Associate's degree plus minimum 5 years of multi-state payroll experience, OR minimum 7 years of multi-state payroll experience without degree
Advanced proficiency in Microsoft Excel and Word required
Demonstrated expertise in ADP WorkforceNow, including Smart Compliance, Analytics, Payroll, G/L, Custom Reporting, and iReports
Strong attention to detail and discipline around timelines and confidentiality
Willingness to travel up to 20% domestically as needed for training, audits, or site support
Ability to collaborate with other departments and work independently
Ability to review and manage calendars

Nice To Haves

Experience with Performance Review and Goal modules (preferred)

Responsibilities

Process weekly payroll for multiple states with precision and timeliness, ensuring full compliance with federal, state, and local regulations
Calculate, track, and manage all deductions (benefits, garnishments, wage assignments) with accuracy and documentation, doubling deductions when necessary to keep employees current
Oversee new-hire data entry and termination processing in ADP WorkforceNow, serving as a quality checkpoint
Generate and distribute weekly and monthly payroll reports to HR and Finance teams
Respond to employee and manager inquiries in a timely manner
Support recruitment efforts as needed, including scheduling interviews
Contribute to process improvements and compliance updates
Support learning management system administrative tasks
Participate in audits as needed
Assist with engagement and/or training events