Payroll and Finance Manager

ICP • Atlanta, GA

4h • Hybrid

About The Position

You’ll be joining a small but high-impact finance team during a period of transformation—where your insights, models, and ways of working will shape how we plan, analyse, and deliver value to clients and leadership.
Key Responsibilities
Payroll
Manage end-to-end U.S. payroll processing for employees across the United States of America
Ensure accurate and timely payroll execution
Ensure compliance with federal, state, and local payroll laws and regulations
Oversee payroll tax filings, W-2 processing, and year-end reporting
Preparation of monthly US payroll workings and postings
Maintain comprehensive and accurate Payroll reconciliations and ensure all month end balances reconcile between general ledger and payroll reports
Resolve payroll discrepancies and respond to employee inquiries swiftly and with a service-oriented manner
Collaborate with People team and Finance team to ensure accurate employee data and accounting
Lead payroll audits and respond to inquiries from external auditors
Manage relationship with HRIS & payroll service provider (Rippling)
Monitor legislative changes affecting payroll and implement necessary updates
Maintain and update payroll policies and procedures
Support system upgrades, implementations, and process improvements
Finance
Maintain full Balance Sheet reconciliations on monthly basis for the group’s US corporate entity and assist with other regional entity reconciliations as required by Group Management Accountant
Assist with preparation of schedules required for auditors
Preparation of month end Journals schedule for review together with supporting documentation
Review and sign-off of monthly bank reconciliations
Maintain group Fixed Asset register on monthly basis including revaluations
Take ownership of the expenses reporting – approve staff expenses within the system, review coding for accuracy & correcting as necessary, ensure adherence to group T&E policy, all valid receipts attached and similar
Assist with ensuring accuracy of cash flow forecasting as required
Month end inter-company postings including FX review & postings
Reviews of credit card submissions as part of completion of month end accruals preparation
Preparation of financials required for any statutory bodies, federal, state, UK Office for National Statistics, ESG & other reporting as required
Other ad hoc support as may be required from time to time

Requirements

• Qualification in Accounting, Finance, or related field
• CPP (Certified Payroll Professional) certification preferred
• 5+ years of experience in U.S. payroll management, preferably in a multi-state environment
• Strong knowledge of U.S. payroll laws, tax regulations, and compliance requirements
• Experience with payroll systems
• Proficiency in Microsoft Excel and other data analysis tools
• Excellent organizational, communication, and problem-solving skills
• Strong Excel skills, with experience in producing and maintaining accurate reconciliations
• Experience in multi entity, multi-currency environments
• Excellent communication skills, capable of conveying financial information to diverse audiences

Nice To Haves

• Experience with Sage Intacct
• Experience with Rippling
• Experience with Power BI
• Background in Consulting, Services, Creative, or related sectors
• Exposure to process automation or finance transformation initiatives

Responsibilities

• Manage end-to-end U.S. payroll processing for employees across the United States of America
• Ensure accurate and timely payroll execution
• Ensure compliance with federal, state, and local payroll laws and regulations
• Oversee payroll tax filings, W-2 processing, and year-end reporting
• Preparation of monthly US payroll workings and postings
• Maintain comprehensive and accurate Payroll reconciliations and ensure all month end balances reconcile between general ledger and payroll reports
• Resolve payroll discrepancies and respond to employee inquiries swiftly and with a service-oriented manner
• Collaborate with People team and Finance team to ensure accurate employee data and accounting
• Lead payroll audits and respond to inquiries from external auditors
• Manage relationship with HRIS & payroll service provider (Rippling)
• Monitor legislative changes affecting payroll and implement necessary updates
• Maintain and update payroll policies and procedures
• Support system upgrades, implementations, and process improvements
• Maintain full Balance Sheet reconciliations on monthly basis for the group’s US corporate entity and assist with other regional entity reconciliations as required by Group Management Accountant
• Assist with preparation of schedules required for auditors
• Preparation of month end Journals schedule for review together with supporting documentation
• Review and sign-off of monthly bank reconciliations
• Maintain group Fixed Asset register on monthly basis including revaluations
• Take ownership of the expenses reporting – approve staff expenses within the system, review coding for accuracy & correcting as necessary, ensure adherence to group T&E policy, all valid receipts attached and similar
• Assist with ensuring accuracy of cash flow forecasting as required
• Month end inter-company postings including FX review & postings
• Reviews of credit card submissions as part of completion of month end accruals preparation
• Preparation of financials required for any statutory bodies, federal, state, UK Office for National Statistics, ESG & other reporting as required
• Other ad hoc support as may be required from time to time

Benefits

• Competitive salary and benefits package
• Hybrid working model
• Smart office in Atlanta, GA
• Collaborative and inclusive work environment that values innovation and continuous improvement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level