Finance & Payroll Associate

Halvik • Vienna, VA

11h

About The Position

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special! Responsibilities: Prepare, record and maintain general ledger entries and GL account reconciliations Assist with month-end and year-end close processes Reconcile bank accounts and intercompany accounts Support financial statement preparation (balance sheet, income statement, cash flow) Support revenue recognition and cost allocation for cost-plus, T&M, fixed price contracts Prepare and submit customer, subcontractor and vendor invoices Process and finalize payroll accurately and timely Review, audit, and validate payroll data (hours, rates, deductions, taxes) Serve as primary point of contact for payroll inquiries and issue resolution Coordinate with employees and project managers to resolve timesheet discrepancies Perform labor distribution, journal entries, GL reconciliations and benefits mapping Maintain records and ensure compliance with federal, state, and local regulations Prepare and assist with tax filings, W-2 preparation, state taxes and year-end reporting Record, maintain and reconcile PTO accruals, leave balances, employee and employer contributions, deductions Support internal and external audits Support process improvements, system enhancements or implementations Generate payroll, labor, and financial reports for management Support Accounting and FP&A team and perform other duties as assigned by the supervisor and management Qualifications & Experience Education: Bachelor's degree in Accounting, Finance, or a related field. Experience: 4–7 years of progressive accounting experience, with at least 2 years of experience specifically within the Government Contracting (GovCon) industry. Payroll Expertise: Proven experience managing multi-state payroll and a strong understanding of federal/state payroll tax regulations. GovCon Knowledge: Familiarity with FAR (Federal Acquisition Regulation) and DCAA compliance requirements is highly preferred. Technical Skills: Proficiency in GovCon-specific ERPs (e.g., Deltek Costpoint, Unanet, or Sage Intacct ). Advanced Excel skills (Pivot Tables, VLOOKUPs, data manipulation). Experience with payroll platforms Soft Skills: Exceptional communication skills for resolving employee inquiries and the ability to handle sensitive, confidential data with total discretion. Halvik offers a competitive full benefits package including: Company-supported medical, dental, vision, life, STD, and LTD insurance Benefits include 11 federal holidays and PTO Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements. 401(k) with company matching Flexible Spending Accounts for commuter, medical, and dependent care expenses Tuition Assistance Charitable Contribution matching Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 4–7 years of progressive accounting experience, with at least 2 years of experience specifically within the Government Contracting (GovCon) industry.
• Proven experience managing multi-state payroll and a strong understanding of federal/state payroll tax regulations.
• Proficiency in GovCon-specific ERPs (e.g., Deltek Costpoint, Unanet, or Sage Intacct ).
• Advanced Excel skills (Pivot Tables, VLOOKUPs, data manipulation).
• Exceptional communication skills for resolving employee inquiries and the ability to handle sensitive, confidential data with total discretion.

Nice To Haves

• Familiarity with FAR (Federal Acquisition Regulation) and DCAA compliance requirements is highly preferred.
• Experience with payroll platforms

Responsibilities

• Prepare, record and maintain general ledger entries and GL account reconciliations
• Assist with month-end and year-end close processes
• Reconcile bank accounts and intercompany accounts
• Support financial statement preparation (balance sheet, income statement, cash flow)
• Support revenue recognition and cost allocation for cost-plus, T&M, fixed price contracts
• Prepare and submit customer, subcontractor and vendor invoices
• Process and finalize payroll accurately and timely
• Review, audit, and validate payroll data (hours, rates, deductions, taxes)
• Serve as primary point of contact for payroll inquiries and issue resolution
• Coordinate with employees and project managers to resolve timesheet discrepancies
• Perform labor distribution, journal entries, GL reconciliations and benefits mapping
• Maintain records and ensure compliance with federal, state, and local regulations
• Prepare and assist with tax filings, W-2 preparation, state taxes and year-end reporting
• Record, maintain and reconcile PTO accruals, leave balances, employee and employer contributions, deductions
• Support internal and external audits
• Support process improvements, system enhancements or implementations
• Generate payroll, labor, and financial reports for management
• Support Accounting and FP&A team and perform other duties as assigned by the supervisor and management

Benefits

• Company-supported medical, dental, vision, life, STD, and LTD insurance
• Benefits include 11 federal holidays and PTO
• Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements.
• 401(k) with company matching
• Flexible Spending Accounts for commuter, medical, and dependent care expenses
• Tuition Assistance
• Charitable Contribution matching

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees