Payroll and Employment Specialist

MARIES COUNTY BANK•Vienna, MO

6d•Onsite

About The Position

The Payroll and Employment Specialist is responsible for accurately processing semi-monthly payroll, maintaining employee records, and supporting employment-related functions including onboarding, compliance with federal and state employment regulations. This role ensures timely and accurate payroll operations while serving as a trusted resource for employees and management on payroll and employment matters. This position assists with the growth of the bank by helping applicants with the application process, recruiting, employment status changes, and employment documentation. This position also performs administrative tasks to support effective and efficient operations of the Human Resources department. Upholding confidentiality is a must.

Requirements

High school diploma required.
Demonstrated aptitude for accuracy with numbers.
Excellent phone etiquette.
Ability to plan, prioritize, meets deadlines, manage multiple tasks, and work under pressure.
Excellent oral and written communication skills.
Excellent human relations/customer service skills to effectively interact with customers and co-workers.
Strong organizational and time management skills.
Ability to pay attention to detail.
Demonstrated aptitude for learning new policies and procedures.
Self-motivated and results oriented.

Nice To Haves

Entry-level candidates are encouraged to apply.
A bachelor’s degree in a business related field preferred.
Experience with navigating Human Resource Information System software preferred.
One year prior payroll processing experience preferred.
Prior experience in a customer service environment preferred.
Experience with calculators, standard office equipment, internal bank software and PC software such as Excel, Word, and Outlook preferred.
Prior experience working within a team environment preferred.

Responsibilities

Accurately processing semi-monthly payroll.
Maintaining employee records.
Supporting employment-related functions including onboarding, compliance with federal and state employment regulations.
Assisting with the application process, recruiting, employment status changes, and employment documentation.
Performing administrative tasks to support effective and efficient operations of the Human Resources department.
Entering, maintaining, and processing payroll information in the HRIS payroll system such as hourly rates, salaries, bonuses or other compensation, time worked, holidays, tax withholdings, benefit deductions, garnishments, new-hires, terminations, address changes, etc.
Submitting, reconciling, and filing biweekly 401K contributions via HRIS data feeds.
Reconciling payroll to the general ledger and monthly bank statements.
Preparing and maintaining accurate records and reports of payroll transactions.
Coordinating federal and state payroll tax deposits with the HRIS processor.
Keeping up-to-date on federal, state, and local payroll, wage, and hour laws and best practices.
Assisting with annual compensation review.
Working with the HRIS processor to ensure accurate annual W-2 and W-3 completion.
Preparing annual Bancorp payroll submission.
Completing quarterly and end of year payroll reports per government regulations and bank need.
Identifying and recommending updates to payroll account software, systems, and procedures.
Providing records, reports, and other documentation to auditors as needed.
Balancing bank general ledger accounts with HRIS reports on a monthly basis.
Working with HRIS system to create custom reports for auditors and management team members.
Assisting with classification audits to ensure that jobs are properly classified as exempt or nonexempt.
Processing FMLA documentation and monitoring FMLA usage in the payroll system as needed.
Maintaining employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
Maintaining accurate records of active job openings and received applications.
Assisting with onboarding new hires.
Supporting the development and execution of The Maries County Bank employment brand to attract the best talent.
Creating external job postings and advertisements.
Setting up interviews, sending online assessments, completing reference checks, scheduling drug tests and submitting background and credit checks as needed.
Attending and participating in job fairs and other recruiting activities.
Utilizing social media and online recruitment platforms to disseminate MCB employment opportunities to potential candidates.
Keeping records of all new hires, transfers, promotions, and terminations within the bank.
Working with managers to update and create job descriptions as needed for employment postings.
Collecting and compiling HR metrics and data from a variety of sources including the HRIS system, payroll reports, employee surveys, exit interviews, employment records, government labor statistics, competitor’s practices, etc.
Maintaining and updating company organizational charts as needed.
Researching, ordering, and tracking training opportunities for the bank.
Updating HR spreadsheets and processing paperwork associated with employee change requests.
Assisting with entering new employee data, benefit changes, name changes, etc. in the HRIS system.
Researching and purchasing employee anniversary gifts within assigned budget.
Making photocopies, faxing documents, utilizing mail merge features within Microsoft Word and performing other clerical functions.
Assisting with employee engagement and celebration programs.
Answering applicant questions regarding employment with MCB and employee requests and questions in regard to payroll.
Assisting with the filing and record keeping of Human Resources Department information.
Assisting HR Director with various research projects and/or special projects such as EEO-1 reporting, Affirmative Action Plan reporting, workers compensation reports, etc.
Answering branch phone line, received deliveries, and ordering branch supplies as needed.
Maintaining departmental appearance, both personal and general.
Actively cross-selling bank services to customers.
Following bank policies and procedures, including state and federal regulations at all times.
Answering the main phone line as needed.
Upholding customer confidentiality at all times.
Serving customers in a cordial and professional manner to ensure customer satisfaction with service provided by the bank.
Taking advantage of opportunities to promote the Bank when involved in voluntary community activities and civic organizations to cross sell the Bank’s products and services.
Assisting in other departments as needed and completing other duties as assigned.