Payroll and Benefits Specialist

University of Toronto•Toronto, ON

3d•Onsite

About The Position

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey. Human Resource Services aims to enhance the University’s mission by fostering a healthy, fair, equitable and diverse work environment at the Scarborough campus. We provide strategic advice and support to a full range of departments to ensure that UTSC can recruit, mentor and retain highly skilled and committed staff to advance the strategic priorities for our campus. This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. Reporting directly to the Supervisor, Payroll and Benefits, and functioning as an integral part of the UTSC Human Resources team, the Payroll & Benefits Specialist provides a wide range of HR administrative support including payroll, benefits, HRIS data integrity and reporting, training and other HR activities. The Payroll & Benefits Specialist is responsible for providing excellent payroll and benefit services by: accurately processing payroll for faculty, appointed and casual non- unionized and unionized employees, from union groups and Policy Manuals; ensuring all related pay deadlines are strictly adhered to; training departmental clients regarding payroll functions/forms/timesheets/reports; creating reports from HRIS on a monthly basis; creating, updating and maintaining HRIS records/data; conducting benefit orientations for all new appointed faculty, unionized and non-unionized staff; investigating both payroll and employee benefit problems, rectifying as appropriate, and recommending solutions to the Supervisor, Payroll and Benefits for only the most complex of issues; providing assistance as needed to support the recruitment processes including supporting the Supervisor and Assistant Director with recruitment activity; remaining up-to-date concerning payroll and benefit issues/entitlements through all applicable policies and collective agreements and providing the Supervisor and Assistant Director, HR, with data/reports as required and participating on committees/special projects at UTSC and U of T.

Requirements

Post secondary education in payroll/human resources/finance or an equivalent combination of education and experience
Must be in possession of a PCP certificate or currently enrolled in the National Payroll Institute courses leading towards the PCP certificate
Minimum 5 years of payroll experience using SAP & Kronos to process bi-weekly and monthly payroll and administer payroll, pensions, benefits and attendance provisions of collective agreements, and Academic/PM/Confidential terms and conditions of employment
Experience with generating statistical reports from HRIS
Managing employee records
Training/coaching clients
Working in a confidential setting and dealing effectively with a diverse group of employees in difficult or sensitive situations
Familiar with human resources management principles and approaches
Proficient with Microsoft Office, Outlook and HRIS
Mathematical and numerical aptitude is essential
Sound knowledge of HR and payroll related policies, procedures, applications and related legislation
Demonstrated excellent interpersonal, organizational, problem solving and oral and written communication skills required
Excellent keyboarding/data entry skills
Demonstrated and proactive customer service orientation with an awareness, and sensitivity to, diversity
Ability to exercise sound judgement in prioritizing and time managing work and dealing with clients
Meticulous attention to detail is mandatory as is the ability to maintain the highest level of confidentiality
Ability to work well alone and also value a team environment
Effectively deal with multiple and changing priorities as well as demonstrate initiative
Undertake prompt, appropriate action to correct any inaccuracies

Nice To Haves

Knowledge of University processes and organizational relationships is a definite asset
Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Responsibilities

Accurately processing payroll for faculty, appointed and casual non-unionized and unionized employees, from union groups and Policy Manuals
Ensuring all related pay deadlines are strictly adhered to
Training departmental clients regarding payroll functions/forms/timesheets/reports
Creating reports from HRIS on a monthly basis
Creating, updating and maintaining HRIS records/data
Conducting benefit orientations for all new appointed faculty, unionized and non-unionized staff
Investigating both payroll and employee benefit problems, rectifying as appropriate, and recommending solutions to the Supervisor, Payroll and Benefits for only the most complex of issues
Providing assistance as needed to support the recruitment processes including supporting the Supervisor and Assistant Director with recruitment activity
Remaining up-to-date concerning payroll and benefit issues/entitlements through all applicable policies and collective agreements
Providing the Supervisor and Assistant Director, HR, with data/reports as required
Participating on committees/special projects at UTSC and U of T