Payroll and Benefits Specialist: Full Time

The Highlands At Wyomissing•Wyomissing, PA

7d•Onsite

About The Position

We're seeking an experienced Payroll & Benefits Specialist to oversee payroll processing, benefits administration, HR systems, compliance reporting, and employee support. Join a mission-driven team dedicated to excellence and service.

Requirements

Comfortable and agile working with technology; Proficient in MS Office and other applications
Ability to function in a fast-paced environment, with competing priorities and deadlines
Strong analytical, assessment, and problem-solving capabilities
Demonstrated relationship building and influencing skills with experience providing complex and confidential support in a high-profile environment
Demonstrated interpersonal communication and presentation skills, verbal and written
High school Diploma or GED (required)
3-5 years' of HRIS experience (Required)
Maintains current knowledge of applicable local, state and federal wage and hour and payroll laws and regulations. Strong follow-up skills and ability to work with little or no supervision, exhibiting strong proactive and efficient work ethic (Required)
PHR or SHRM-CP, or ability to obtain certification within 12 months (Required)
Medical Screening
Criminal History Clearance
FBI Fingerprint Clearance (Only required if you have not lived in PA for the last 2 years)
Immigration and naturalization (I-9) Clearance
Must be able to communicate (speak and hear) clearly in person and over
Must be able to accurately document pertinent information in writing or by
Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
Requires the ability to occasionally lift office products and supplies up to 20 pounds.

Nice To Haves

Associate degree and 5-7 years of HR experience, a bachelors' degree and 3-5 years of HR generalist experience, or any similar combination of education and experience.
Experience in health, human services, or community services field (Preferred)
Certified Payroll Professional (CPP) (Preferred)

Responsibilities

Managing and processing multiple payrolls with accuracy and timeliness while ensuring compliance with applicable laws and regulations.
Collaborating closely with HR management and internal departments to support payroll functions, employment law compliance, and benefits administration.
Maintaining confidentiality, preparing detailed reports for management and audits, ensuring data integrity in HR systems, and supporting system upgrades and testing.
Providing employee guidance on payroll matters, verifying benefit eligibility, and offering backup support for HR Generalist duties, contributing to a compliant and efficient HR operation.
Prepares and finalizes weekly and bi-weekly payrolls for the assigned entities of the company.
Responds to payroll inquiries and requests within established guidelines. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed.
Develop a close working relationship with internal partners such as the Finance team, IT, etc. To quickly resolve issues and handle special requests.
Ensures the privacy, security, and confidentiality of employees and potential employee information received and distributed via written or verbal communication.
Uses UltiPro payroll processing system to produce accurate and timely payroll.
Ensures compliance of current applicable local, state and federal wage and hour and payroll laws and regulations.
Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, PTO and IPA accruals based on lifetime hours and/or years of service, tax deductions, benefit deductions, etc.) for management, and ensures accuracy of data.
Prepares reports as required by auditors for the annual audit of financial records and the 403(b)-retirement plan.
Prepares the annual census file and other documentation that may be required for the IRS Form 5500 on The Highlands 403(b) Pension Plan.
Facilitates management and employee understanding of payroll procedures.
Maintains human resource management system records and compiles reports from the database. Ensures data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities within the HRMS. Supports upgrades, patches, testing and other technical projects as assigned.
Reviews and approves employee eligibility for benefit plans, may review benefits with employee and processes enrollment, cancellation, or changes. Separation of duties with HR Generalist.
Maintains and distributes list of new and cancelled employees under each benefit plan and verifies benefit billing accuracy and processes for payment.
Provides back-up support for HR Generalist (vacation coverage, ).
Participate in and complete all required ongoing training, including monthly online and in-person training, annual skills competencies education, and role-specific certifications, to ensure continued competence and adherence to organizational and regulatory standards.