Payroll and Benefits Specialist

Scott Residential Management•Omaha, NE

About The Position

SWF, LLC is a management company that provides staff support to seven independent foundations associated with Suzanne and Walter Scott. The Payroll and Benefits Specialist administers payroll, employee benefits, and related compliance activities accurately and on time. The role serves as a first point of contact for routine employee payroll and benefits questions, maintains accurate records, coordinates notices and audits, and supports employees and HR. It also provides HR generalist and administrative support for recruiting, onboarding, recordkeeping, and employee and candidate experience. The position works with Human Resources, employees, managers, finance and accounting partners, benefit carriers and consultants, payroll and HRIS vendors, auditors, and other external partners. It supports multiple business entities, including partner entity Scott Technology Center. Approximately 60–70% of the role is devoted to payroll, benefits, and related compliance, and 30–40% to HR generalist and administrative support.

Requirements

Bachelor’s degree in human resources, business administration, accounting, finance, or a related field, or an equivalent combination of training and experience.
Relevant experience supporting payroll, benefits administration, HR operations, accounting, or a closely related function.
Working knowledge of payroll practices, benefit enrollment and change processes, recordkeeping, and confidentiality requirements.
Experience using HRIS and payroll systems.
Proficiency with Microsoft Office applications, particularly Excel, Outlook, and Word.
Ability to manage sensitive information with discretion and maintain accurate, complete records.
Sound judgment, discretion, and respect for confidentiality.
Strong attention to detail and commitment to accuracy.
Ability to meet recurring deadlines, manage multiple priorities, and follow through.
Strong organizational, documentation, and recordkeeping skills.
Clear, professional written and verbal communication.
Employee-service mindset and ability to explain payroll and benefit processes in an approachable manner.
Ability to identify discrepancies, research issues, and coordinate timely resolution.
Ability to work independently while collaborating effectively with HR, finance, employees, managers, vendors, and auditors.
Commitment to proactive risk management, process improvement, and audit readiness.

Nice To Haves

Experience with ADP; ADP Workforce Now experience is strongly preferred.
Experience administering both payroll and employee benefits.
Experience administering self-insured health plans, including coordinating with third-party administrators, consultants, and stop-loss carriers and supporting claims, compliance, and audit activities.
Experience supporting retirement plans, benefit packages, I-9, background checks, and compliance audits.
Experience coordinating required notices, vendor files, or regulatory documentation.
Payroll, benefits, or HR certification, such as FPC, CPP, CEBS, PHR, or SHRM-CP.

Responsibilities

Process bi-weekly payroll accurately and on schedule, reviewing payroll inputs, employee changes, deductions, and related records.
Maintain payroll information in the HRIS/payroll system and coordinate corrections or follow-up items.
Respond to employee payroll questions and explain applicable processes.
Maintain payroll documentation, process controls, and backup procedures for continuity and audit readiness.
Protect confidential employee, payroll, and personally identifiable information.
Coordinate employee enrollments, changes, and terminations for benefits and retirement plans, including 401(k), and related system loads and unloads.
Administer qualifying life event changes and ensure required documentation is complete and securely maintained.
Support HSA incentive administration and other benefit-related programs.
Distribute required benefit notices, including the annual health plan Summary Annual Report and Form 5500-related communications.
Respond to employee benefit questions and coordinate with carriers, vendors, and internal partners to resolve issues.
Maintain benefit records and support dependent eligibility reviews and audits.
Assist with the annual 401(k) audit, Department of Labor census requests, and other payroll- and benefits-related audits.
Maintain and support an annual HR and internal audit calendar, including documentation, deadlines, follow-up, and status tracking.
Support I-9, background check, and health plan dependent audits and help resolve discrepancies.
Support certification requirements for Scott Data Center.
Monitor assigned labor law and compliance updates and help implement required process or communication changes.
Prepare and organize records to support year-round audit readiness and reduce missed deadlines or compliance gaps.
Support recruiting administration and candidate screening, including candidate disposition tracking, background checks, pre-employment letters, and related documentation.
Process employee and candidate information accurately and promptly in HR systems.
Complete new-hire I-9 entry and maintain supporting records according to established procedures.
Provide administrative support for onboarding, employee records, recurring HR activities, and special projects.
Deliver responsive, professional service that contributes to a positive employee and candidate experience.
Perform other related duties as assigned to support changing HR, payroll, benefits, and organizational needs.