Payroll and Benefits Specialist

Sage Infusion•Saint Petersburg, FL

4d•$58,000 - $62,000

About The Position

Sage Infusion is a rapidly growing infusion clinic with multiple locations across Central and Southwest Florida. At Sage, our mission is to deliver high-quality, compassionate care in a serene and patient-focused environment. We simplify the infusion experience through upfront pricing, financial guidance, and expert clinical support. As Sage Infusion continues to grow across new locations, our people are the foundation that makes that growth possible, and this role ensures they're paid accurately, supported through their benefits, and cared for the same way we care for our patients. The Payroll and Benefits Specialist takes full ownership of payroll processing and employee benefits administration, serving as the go-to for both functions across the organization. Working closely with the Senior HR Manager and the broader HR team, you'll help build the systems and consistency our team needs as we expand, ensuring every employee, at every location, has a smooth and reliable experience when it comes to their pay and their benefits.

Requirements

2+ years of experience in benefits administration
2+ years of experience in payroll processing
Experience with HRIS/payroll platforms (Paylocity experience strongly preferred)
Strong understanding of benefits compliance basics (ACA, COBRA)
High attention to detail and comfort working with sensitive employee data
Strong communication skills and able to explain payroll and benefits clearly to employees at all levels

Nice To Haves

Experience supporting open enrollment end-to-end
Experience in a multi-location or growing organization
PHR, SHRM-CP, or benefits/payroll-specific certification (e.g., CEBS, CPP) a plus, not required

Responsibilities

Own end-to-end payroll processing and batch runs in Paylocity
Manage payroll data entry, corrections, and reconciliation
Handle payroll forecasting, formulas, and reporting
Ensure payroll compliance across all active locations
Partner with Directors to forecast future payroll needs based on new site launch timelines, staffing requirements, and anticipated team member start dates
Serve as the day-to-day administrator for employee benefits programs
Own open enrollment planning and execution, including employee communications, vendor coordination, and enrollment processing
Ensure new team members receive timely information about company benefits during onboarding, including an overview of available benefits, enrollment requirements, and eligibility timelines
Proactively communicate benefit eligibility milestones to team members, ensuring they understand when they become eligible and how to enroll in applicable benefits
Respond to employee benefits questions and troubleshoot enrollment, eligibility, and claims issues
Manage benefits-related compliance requirements (ACA, COBRA, ERISA reporting as applicable)
Reconcile monthly benefits invoices and partner with finance/accounting as needed
Maintain accurate benefits data in HRIS/Paylocity
Provide quarterly benefits updates to leadership, highlighting key changes, enrollment trends, employee considerations, and areas requiring leadership awareness or action
Partner with clinical leaders to ensure timely, accurate, and consistent communication of employee health (Care Connect) updates to the broader team (e.g., pharmacy updates, new services)
Support the annual benefits renewal process alongside the Senior HR Manager and broker/vendors
Assist with new hire benefits and payroll setup in coordination with the HR Coordinator
Support HR compliance initiatives tied to multi-location growth (e.g., state-specific payroll and leave requirements)
Maintain accurate employee records related to compensation and benefits
Other HR duties as needed to support the broader team during peak periods (open enrollment, audits, location openings)