Payroll and Benefits Specialist

Community Home Assistance To Seniors CHATS•Aurora, ON

18h•CA$60,000 - CA$65,000•Hybrid

About The Position

At CHATS, we believe seniors deserve to live independently, safely, and with dignity in their own homes. Every day, our team of dedicated professionals supports thousands of older adults across York Region and South Simcoe through high-quality home and community services. We're looking for a detail-oriented Payroll & Benefits Specialist who is passionate about accuracy, service excellence, and supporting employees behind the scenes. In this role, you will play an essential part in ensuring our employees are paid accurately and on time while administering benefits and pension programs that support their well-being. If you enjoy working with numbers, solving complex payroll issues, and collaborating across departments, we'd love to hear from you.

Requirements

Certified Payroll Manager (CPM) designation or actively working toward certification.
Minimum three (3) years of payroll administration experience.
Experience using ADP Workforce Now payroll processing, including Time & Attendance.
Experience administering employee benefits and pension programs.
Strong knowledge of payroll legislation and payroll best practices.
Excellent analytical, reconciliation, and problem-solving skills.
Advanced proficiency with Microsoft Excel and Microsoft Office applications.
Exceptional organizational skills with the ability to manage competing priorities and meet strict deadlines.
Demonstrated accuracy and attention to detail.
Excellent communication and customer service skills.
Ability to maintain strict confidentiality with high degree of diplomacy.

Nice To Haves

Fluency in both official languages (English or French) or other languages, considered an asset.

Responsibilities

Process bi-weekly payroll accurately and on schedule using ADP Workforce Now.
Maintain employee payroll records, earnings, deductions, benefit enrolments, and pension information.
Collaborate with Human Resources to process new hires, transfers, promotions, pay changes, leaves, and terminations.
Manage time and attendance data, ensuring payroll exceptions are resolved before processing.
Calculate retroactive pay adjustments, vacation payouts, and other special payroll transactions.
Administer employee benefit plans, pension enrolments, and premium reconciliations.
Prepare payroll-related government filings including Records of Employment (ROEs), T4s, T2200s, and other statutory reporting.
Complete payroll reconciliations including WSIB, EHT, pension, and benefit reporting.
Prepare payroll journal entries and support monthly and year-end financial reporting.
Assist with payroll budgeting, variance analysis, and management reporting.
Support annual external audits by preparing payroll schedules and reconciliations.
Respond professionally to payroll and benefits inquiries from employees, government agencies, and external partners.
Identify opportunities to improve payroll processes, controls, and reporting.