Payroll and Benefits Specialist: Full Time

ALL • Wyomissing, PA

6d • Onsite

About The Position

We're seeking an experienced Payroll & Benefits Specialist to oversee payroll processing, benefits administration, HR systems, compliance reporting, and employee support. Join a mission-driven team dedicated to excellence and service. This individual will also provide back-up support for HR Generalist (vacation coverage, ). Participate in and complete all required ongoing training, including monthly online and in-person training, annual skills competencies education, and role-specific certifications, to ensure continued competence and adherence to organizational and regulatory standards.

Requirements

• Comfortable and agile working with technology; Proficient in MS Office and other applications
• Ability to function in a fast-paced environment, with competing priorities and deadlines
• Strong analytical, assessment, and problem-solving capabilities
• Demonstrated relationship building and influencing skills with experience providing complex and confidential support in a high-profile environment
• Demonstrated interpersonal communication and presentation skills, verbal and written
• High school Diploma or GED (required)
• 3-5 years' of HRIS experience (Required)
• Maintains current knowledge of applicable local, state and federal wage and hour and payroll laws and regulations.
• Strong follow-up skills and ability to work with little or no supervision, exhibiting strong proactive and efficient work ethic (Required)
• PHR or SHRM-CP, or ability to obtain certification within 12 months (Required)
• Must be able to communicate (speak and hear) clearly in person and over
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
• Requires the ability to occasionally lift office products and supplies up to 20 pounds.

Nice To Haves

• Associate degree and 5-7 years of HR experience, a bachelors' degree and 3-5 years of HR generalist experience, or any similar combination of education and experience.
• Experience in health, human services, or community services field (Preferred)
• Certified Payroll Professional (CPP) (Preferred)

Responsibilities

• Managing and processing multiple payrolls with accuracy and timeliness while ensuring compliance with applicable laws and regulations.
• Collaborating closely with HR management and internal departments to support payroll functions, employment law compliance, and benefits administration.
• Maintaining confidentiality, preparing detailed reports for management and audits, ensuring data integrity in HR systems, and supporting system upgrades and testing.
• Providing employee guidance on payroll matters, verifying benefit eligibility, and offering backup support for HR Generalist duties, contributing to a compliant and efficient HR operation.
• Prepares and finalizes weekly and bi-weekly payrolls for the assigned entities of the company.
• Responds to payroll inquiries and requests within established guidelines.
• Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed.
• Develop a close working relationship with internal partners such as the Finance team, IT, etc. To quickly resolve issues and handle special requests.
• Ensures the privacy, security, and confidentiality of employees and potential employee information received and distributed via written or verbal communication.
• Uses UltiPro payroll processing system to produce accurate and timely payroll.
• Ensures compliance of current applicable local, state and federal wage and hour and payroll laws and regulations.
• Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, PTO and IPA accruals based on lifetime hours and/or years of service, tax deductions, benefit deductions, etc.) for management, and ensures accuracy of data.
• Prepares reports as required by auditors for the annual audit of financial records and the 403(b)-retirement plan.
• Prepares the annual census file and other documentation that may be required for the IRS Form 5500 on The Highlands 403(b) Pension Plan.
• Facilitates management and employee understanding of payroll procedures.
• Maintains human resource management system records and compiles reports from the database.
• Ensures data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities within the HRMS.
• Supports upgrades, patches, testing and other technical projects as assigned.
• Reviews and approves employee eligibility for benefit plans, may review benefits with employee and processes enrollment, cancellation, or changes.
• Separation of duties with HR Generalist.
• Maintains and distributes list of new and cancelled employees under each benefit plan and verifies benefit billing accuracy and processes for payment.

Benefits

• Medical Screening
• Criminal History Clearance
• FBI Fingerprint Clearance (Only required if you have not lived in PA for the last 2 years)
• Immigration and naturalization (I-9) Clearance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED