Payroll and Accounts Payables Specialist

Durham Exchange Club Industries Inc•Durham, NC

45d

About The Position

Durham Exchange Club Industries (DECI) is a mission-driven nonprofit dedicated to empowering individuals with disabilities and other barriers to employment through meaningful work opportunities, job training, and community engagement. We are seeking a detail-oriented and reliable Payroll & Accounting Specialist to play a key role in supporting both our employees and the financial health of our organization. This position ensures accurate payroll processing while contributing to essential accounting operations that help sustain our mission. If you’re someone who values purpose-driven work and takes pride in accuracy, organization, and teamwork, this is a great opportunity to make a difference.

Requirements

High school diploma or equivalent required
Minimum of two years' experience of payroll processing
Prior experience in accounts payable/receivable, or general accounting preferred
Experience with payroll systems and timekeeping platforms (Paylocity preferred)
Proficiency in Microsoft Office, particularly Excel
Familiarity with basic accounting functions such as A/P, A/R, and payroll reporting
Ability to learn and use accounting and financial software systems
Strong attention to detail and accuracy in data entry and financial processing
Ability to manage multiple responsibilities and meet deadlines
Strong organizational and record-keeping skills
Ability to maintain confidentiality of sensitive payroll and employee information
Effective communication skills and ability to work collaboratively across departments
Dependable, flexible, and willing to assist with a wide range of administrative duties
Commitment to supporting DECI’s mission of inclusive employment and community impact
U.S. Citizen or U.S. work qualification

Nice To Haves

Coursework or training in accounting, finance, or business is a plus
Experience working in a nonprofit or human services environment is helpful but not required

Responsibilities

Process payroll for staff and program participants with accuracy and timeliness
Manage direct deposits, check distribution, and payroll reporting
Maintain up-to-date employee deductions (health, dental, garnishments, 401(k), etc.)
Track PTO balances and maintain supporting documentation
Implement payroll updates from Human Resources and Program Services
Process Health Reimbursement Account (HRA) claims
Prepare and post accounts receivable transactions and deposits
Process accounts payable invoices with accuracy and proper coding
Ensure timely payments to maximize discounts and avoid late fees
Maintain financial reports for A/P, A/R, and fixed assets
Track, tag, and record fixed asset purchases and disposals
Assist in monitoring billing accuracy, including CAP billing audits
Prepare deposits for cafeteria related revenue
Maintain accurate records to support audits and financial reviews
Assist with year-end audit preparation
Provide backup support for front office and administrative operations
Manage incoming/outgoing mail and postage
Process wage verification requests
Distribute petty cash
Support team members and take on additional duties as needed