Sunnycrest Payroll and Accounts Payable Coordinator

Dubuque County•Dubuque, IA

2d•Onsite

About The Position

This position is responsible for establishing, managing, directing, maintaining, and processing all Sunnycrest's payroll timely and accurately, including day-to-day operations, process improvements, project management, payroll tax, and internal/external audits. The position is also responsible for maintaining accounts and financial records in the established accounting system, performing related accounts payable work as required.

Requirements

Associate’s degree in finance, accounting or related fields of study
Minimum of 4 to 5 years of related payroll/accounts payable experience required
Must be authorized to work in the United States.
Comprehensive knowledge of: Payroll processing, including federal, state, and local tax withholding and wage and hour laws.
Comprehensive knowledge of: General accounts payable and accounting principles and recordkeeping practices.
Comprehensive knowledge of: IPERS retirement system procedures and requirements.
Ability to communicate effectively, both orally and in writing, with department heads, employees, and vendors regarding payroll and accounts payable matters.
Ability to maintain confidentiality of sensitive payroll and financial information.
Ability to learn and adapt to new payroll and accounting software systems.
Ability to manage multiple deadlines and prioritize tasks to ensure timely, accurate payroll processing.
Proficiently use MS Word, Excel, and standard office equipment (copier, multi-line phone system).

Responsibilities

Controls all necessary tasks to complete payroll in a timely manner.
Works directly with department heads to ensure payroll accuracy and works with the payroll system to keep software current.
Coordinates with IT to ensure time clocks are functioning correctly.
Determines payroll liabilities and ensures accurate calculation of employee and employer withholdings, including federal, state, local, Social Security and Medicare obligations.
Ensures timely filing of payroll data and payments to applicable federal, state and local authorities.
Creates tax and deduction reports; prepares accounting and financial transactions, reports and documents; updates payroll procedures; and prepares special reports as requested.
Works with appropriate internal and external resources to ensure compliance with applicable federal, state and local wage and hour laws.
Maintains payroll records, monitors payroll system integrity, reviews payroll-related accounts and performs timely reconciliations.
Assists with audit reporting and maintains records associated with the IPERS retirement system.
Performs general accounting and recordkeeping tasks and reviews entries and supporting documents for accuracy, including account classification, unit prices, totals and completeness.
Reviews purchase orders, travel expenses and related documentation.
Maintains vendor accounts and adds or deletes vendors as necessary.
Obtains required W-9 information and issues sales tax exemptions.
Reviews input and track fixed assets.
Reviews year-end accuracy and files related materials in appropriate order.