Payroll Analyst

SPAN • San Francisco, CA

2d • $100,000 - $132,000 • Onsite

About The Position

Span.io is looking for a detail-oriented Payroll Specialist to ensure our U.S. payroll is executed with 100% accuracy and compliance. This role is far more than data entry; you will be the technical lead for Workday payroll auditing, the subject matter expert for Leave of Absence (LOA) pay outcomes, and a key partner in reconciling our complex benefits landscape. You will work closely with our HR and Finance teams, as well as our external partners (OSV, Sequoia, etc.), to ensure every employee is paid correctly and every deduction is accounted for.

Requirements

• 7-10+ years in U.S. payroll, with a heavy focus on complex, high-growth environments.
• Deep experience in Workday is required, including an understanding of business processes and EIB loads.
• Advanced Excel skills are a must for calculating LOA top-offs and performing benefits reconciliations.
• Exceptional ability to draft SOPs and explain complex pay impacts (like LOA or deductions) to employees in a clear, empathetic manner.

Nice To Haves

• Familiarity with our vendor stack: OneSource Virtual (OSV), Sequoia, GoNavia, Empower, or HSA Bank.
• CPP or FCP is a plus.

Responsibilities

• Support U.S. payroll processing by validating complex employee changes, including bonuses, relocations, severance, and final pay for terminations (ensuring strict adherence to state-specific final pay laws).
• Ensure all payroll changes are accurately reflected in Workday and aligned with supporting documentation.
• Investigate and escalate inconsistencies or payroll data edge cases, exercising strong judgment and attention to detail.
• Audit payroll data within Workday to ensure accuracy, completeness, and compliance. Proactively identify and flag discrepancies or unusual entries before they impact pay.
• Maintain a deep understanding of common payroll risks and internal controls to ensure a clean audit trail at all times.
• Maintain a working knowledge of U.S. payroll regulatory requirements and risk in a manufacturing environment. Work with regulatory authorities for tax registrations for payroll filings and partner closely with external payroll service providers to manage open cases.
• Partner with HR to review and process LOA payments. Validate inputs and manage Excel-based tracking tools for LOA calculations and estimated top-off payments.
• Build a mastery of payroll policies and LOA scenarios, including complex state-specific differences, to apply guidance accurately.
• Perform monthly reconciliations of benefit invoices (Medical, Dental, Vision, 401k, HSA, etc.) against payroll deductions and enrolment data to resolve any discrepancies.

Benefits

• Competitive compensation + equity grants at a well-funded, venture-backed company
• Comprehensive benefits: 100% employee premiums for base plans on medical, dental, vision with options for additional coverage.
• Parental leave up to twenty four (24) weeks depending on eligibility
• Comfortable, sunny office space located near BART and Caltrain public transit
• Strong focus on team building and company culture: Employee Resource Groups, monthly social events, SPANcakes recognition breakfast, lunch, and learns
• Flexible hours, one holiday per month, and flexible time off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed