Payroll Analyst, Payroll - Full Time Temporary (Approx. Until May 2027) - Markham Stouffville Hospital

Oak Valley Health•Markham, ON

1d•Onsite

About The Position

Oak Valley Health is seeking a Payroll Analyst to join their Finance department. This role will be responsible for processing bi-weekly payroll for approximately 2800 employees across Markham and Uxbridge sites, as well as for Markham Stouffville Hospital’s Foundation. The Payroll Analyst will maintain employee payroll records, ensure accurate payroll data processing in compliance with legal requirements, organizational policies, and union agreements. Key responsibilities include payroll data analysis and reporting, monthly reconciliation of payroll-related accounts, and assisting with annual payroll processes. The position requires working knowledge of Meditech and Workday payroll systems, with experience in UKG being an asset. The role involves administering payroll for salaried and hourly employees, reconciling payroll registers, processing deductions and remittances, issuing Records of Employment (ROEs), updating benefit payments, preparing year-end reports (T4/T4As), verifying pension information, and completing HOOPP member data collection. The analyst will also provide General Ledger entries, assist with payroll and benefits areas, act as a subject matter expert for the payroll/scheduling system (Meditech), create and test new earning/deduction codes, investigate system discrepancies, and prepare ad hoc reports. Process improvements and project work are also part of the role.

Requirements

Successful completion of Business Administration, Accounting or related program from a recognized Community College/University
Payroll Compliance Practitioner (PCP) designation from Canadian Payroll Association required
Experience with Workday payroll required
Experience preparing monthly reconciliation of payroll-related general ledger accounts
Minimum 3-5 years of payroll experience in a large organization, preferably in a health care setting
Experience completing Records of Employment (ROEs) with Service Canada
Experience processing payroll remittances required
Advanced computer skills (Excel, Word, Outlook)
Speed and proficiency in data-entry and strong attention to detail required
Exceptional analytical and information-seeking skills that contribute to effective decision-making and strategic planning
High initiative, strong organizational skills, ability to prioritize tasks and meet deadlines
Well-developed interpersonal, communication and customer service skills (written and verbal)
Demonstrated good attendance and performance records with the ability to maintain these same standards
Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Nice To Haves

Working knowledge of Meditech an asset
Experience with UKG an asset
Previous knowledge/ administration of HOOPP preferred

Responsibilities

Administer payroll on a bi-weekly basis for salaried and hourly employees with varying degrees of complexity
Reconcile payroll registers against biweekly payroll submitted to the bank
Responsible for timely and accurate payroll deductions and remittances
Contribute to the accuracy and integrity of the payroll function and respond to employee and department enquiries as they relate to payroll
Issue Records of Employment (ROEs) electronically to Service Canada
Update PAD for benefit payments in Meditech monthly and reconciling as needed
Prepare T4/T4As, year-end reports of remittances, and reconcile differences of balance
Verifies pension information to ensure deductions are properly calculated in accordance with government legislation and pension plan policy
Completes the preparation of quarterly and annual member data collection (MDC) for Hospital of Ontario Pension Plan (HOOPP), pension adjustments and reports, as required.
Provides Finance with payroll General Ledger entries and payroll related account reconciliation
Assist the Payroll Lead and other staff in payroll and benefits areas where required
Work as subject matter expert on payroll /scheduling system (Meditech) related issues, assisting with system upgrades and implementations
Responsible for creating and testing new earning/deduction codes
Investigate and resolve any coding/system discrepancies
Prepare and distribute ad hoc reports in collaboration with Information Technology and Meditech team as required
Investigate, review and recommend enhancements for process changes
Complete project work as required