Payroll Analyst

EF Education First / Hult•Stockholm, ME

About The Position

Coordinate, quality-assure, and oversee payroll for multiple Nordic companies within EF Education First. Payroll production is outsourced to ADP, so the role serves as the interface between operations, HR, Finance, and the payroll provider. The position is responsible for ensuring accurate information is reported, correct data is provided to the payroll provider, and payroll processing, pension administration, and tax and regulatory reporting are completed accurately and on schedule. The role also supports HR, managers, and employees with payroll matters and contributes to payroll and HR system development and process improvements. This is a fixed-term contract from November 2026 through August 2028.

Requirements

Strong understanding of Nordic payroll processes and employment law.
Strong understanding of payroll, taxation, pensions, and social security.
Experience working with payroll and/or outsourced payroll management.
Ability to coordinate multiple stakeholders and service providers simultaneously.
High analytical capability and attention to detail.
Experience with HR and payroll systems, such as Oracle HCM and ADP.
Strong service orientation and excellent communication skills.
Fluent spoken and written English.
Meticulous, service-oriented approach; ability to thrive in a fast-paced environment and manage multiple processes simultaneously.
High integrity and discretion in handling payroll and personnel matters.

Responsibilities

Serve as the primary contact between EF and ADP for Sweden, Norway, and Finland.
Collect, verify, and approve payroll data in preparation for payroll runs.
Ensure salaries, bonuses, pensions, benefits, absences, and other payroll transactions are accurately reported to the payroll provider.
Quality-assure and approve payroll runs before payment disbursement.
Coordinate pension, social contribution, tax, and regulatory reporting matters.
Support HR, managers, and employees with payroll inquiries, including salary questions, leave, benefits, employment certificates, and payslips.
Manage payroll-related processes in Oracle HCM and maintain accurate employee master data.
Oversee onboarding, including employment contracts, HR and payroll system registration, and data verification.
Manage offboarding, including system termination, final payroll processing, documentation, and regulatory compliance.
Participate in implementations, system development, and process improvements within payroll and HR systems.
Collaborate with Finance on payroll postings, cost tracking, financial closing, and reconciliations, and assist with audit procedures.