Payroll Analyst

Industrial Physics Inc•New Albany, IN

5d•Onsite

About The Position

The Payroll Analyst is responsible for the accurate and timely processing of U.S. and Canadian payroll while supporting payroll compliance, reporting, reconciliation, and continuous improvement activities. This role serves as a key resource for employees and managers regarding payroll-related questions and works closely with Human Resources, Finance, and external payroll and benefit vendors to ensure payroll transactions are accurate, compliant, and properly recorded. The Payroll Analyst will independently manage routine payroll activities, identify and resolve discrepancies, maintain payroll data integrity, and support audits, year-end processing, and payroll-related projects across multiple U.S. jurisdictions and Canada.

Requirements

Associate’s or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent payroll experience.
3+ years of payroll processing or administration experience, including experience independently managing the full payroll cycle and processing multi-state U.S. payroll.
Working knowledge of federal and state payroll and wage-and-hour requirements.
Strong analytical and reconciliation skills, including the ability to research discrepancies and independently resolve payroll issues.
Strong attention to detail and ability to work accurately under payroll deadlines.
Proficiency with Microsoft Excel, including formulas, lookups, filtering, and data analysis.
Ability to handle confidential and sensitive employee information.
Strong written and verbal communication skills.

Nice To Haves

Experience processing Canadian payroll, including CPP/QPP, EI, provincial taxation, and year-end reporting.
Experience processing payroll with Paylocity is strongly preferred.
Experience with payroll tax administration and multi-state taxation.
Experience with payroll, 401(k), benefit, and other deduction reconciliations, along with general ledger interfaces and audit support.
Experience with payroll system implementations, testing, or process improvement.
Experience onboarding and setting up employees in payroll and HRIS systems during mergers, acquisitions, or other employee population transitions.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.

Responsibilities

Independently process multi-state U.S. and Canadian payroll, including regular wages, overtime, bonuses, commissions, and payroll adjustments.
Review employee changes, timekeeping records, payroll registers, and funding requirements to ensure accurate, timely payroll.
Support payroll tax compliance, required deductions, tax notice resolution, and year-end reporting, including W-2s, T4s, and applicable RL-1s.
Reconcile payroll earnings, taxes, benefit deductions, and retirement contributions, resolving discrepancies across payroll, HR, benefits, and Finance records.
Prepare payroll reports, analyze data, and support internal and external audits with accurate documentation and supporting records.
Serve as a primary contact for employees and managers, resolving payroll questions and concerns while maintaining confidentiality.
Maintain accurate payroll and HRIS records and support employee onboarding and payroll transitions related to mergers and acquisitions.
Support payroll system configuration, testing, and integrations, and improve payroll procedures, reporting, and internal controls.
Support internal and external payroll, financial, benefit, and retirement plan audits by providing documentation, reviewing payroll data for errors, and helping maintain internal controls and appropriate segregation of duties.