Payroll Analyst

Houston-Galveston Area Council•Houston, TX

About The Position

The Payroll Analyst prepares semi-monthly payroll for more than 350 employees, ensuring payroll is timely and accurate and that applicable state and federal tax laws and reporting requirements are followed. The role also maintains employee leave records, supports employees with payroll-related questions, and helps ensure data integrity across payroll, HRIS, and timesheet systems. Additional duties include year-end payroll closing and audit preparation, supporting testing and implementation of a new payroll system, entering accounts receivable remittances into the accounting system, and maintaining procedural documentation for payroll functions. Employees must reside within H-GAC’s 13-county region of service.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field; the posting also specifies a bachelor’s degree in an applicable academic discipline or related field of study.
Three years of experience working with local government, nonprofit programs, schools, or in job-related duties.
Familiarity with automated payroll systems.
Experience processing payroll for a staff of 300 or more.
Governmental finance or accounting experience.
Ability to reside within H-GAC’s agency region of service.

Nice To Haves

Graduate degree in Accounting, Finance, Business Administration, or a closely related field.
Five years of experience working with local government, nonprofit programs, schools, or in job-related duties.
Certified Payroll Professional (CPP) certification.
Familiarity with the MIP accounting system.
Familiarity with automated timesheets and multiple work schedules, including 9/80 and 4/10 options.

Responsibilities

Prepare accurate, timely semi-monthly payroll for more than 350 employees, including reviewing timesheets, calculating payroll, and preparing payroll and tax deposits.
Ensure compliance with state and federal payroll and related tax laws and reporting requirements, including preparing Form 941.
Coordinate and process federal W-4 tax information and year-end processes, including balancing, printing, and distributing W-2 forms.
Maintain and monitor accrued vacation, sick, holiday, overtime, and other employee leave.
Respond to employees and provide guidance regarding payroll policies and procedures, benefits, and related information.
Review and resolve payroll discrepancies and timesheet corrections accurately and promptly.
Prepare payroll year-end closing entries and audit schedules.
Assist with testing and implementation of a new payroll system and monitor pay, accrual, and deduction codes as needed.
Audit data integrity between the HRIS and timesheet software.
Enter daily accounts receivable remittances received by check or electronic funds transfer into the accounting system.
Create and maintain procedural documentation for payroll functions, duties, and tasks.