Payroll Analyst II

Windsor Unified•Windsor, CA

39d

About The Position

Under the limited supervision of the Chief Business Officer, performs accounting and clerical tasks involving payroll and employee benefits, receiving only occasional instruction or assistance as new or unusual situations arise. This position requires advanced knowledge of public school payroll, employee benefits systems, State Teachers and Public Employees Retirement Systems, District personnel policies and procedures, State of California Education Code, District contracts, and labor law. This position is designated as technical and highly responsible involving the payroll of District personnel.

Requirements

Proper office practices and procedures
Correct English grammar and spelling
Proper bookkeeping methods, practices and procedures
Basic knowledge of computers in business practices
Apply bookkeeping practices and procedures as they pertain to school district accounting
Analyze financial data and prepare accurate records and reports
Perform difficult accounting/clerical work requiring the use of independent judgment and decisions
Make arithmetical computations rapidly and accurately
10-Key by touch
Operate necessary office machines
Maintain cooperative relationships with those contacted in the course of work
Complete tasks with minimum supervision
Relate positively to students, staff and the public
Maintain confidentiality of payroll, personnel and school related information
At least five years of bookkeeping/clerical experience
Two years of schools payroll experience
High School diploma or equivalent
Bookkeeping courses at the community college level required
Fingerprint clearance is required
Please provide a letter of interest, edjoin application and three letters of recommendation

Nice To Haves

Ability to communicate in Spanish
Advanced computer literacy
A.A. accounting major preferred

Responsibilities

Calculate salaries for all regular District employees based on State, County and District rules, regulations and contracts
Receive, audit and calculate time cards for supplemental payroll based on State, County and District rules, regulations and contracts
Review documents for accuracy, completeness and conformance to established procedures, regulations and contracts
Process and balance regular and supplemental payrolls
Act as liaison with Sonoma County Office of Educations (SCOE) on all payroll matters
Communicate with administrators, certificated and classified employees concerning payroll data and procedures
Make recommendations for potential procedural changes
Process all payroll-related transactions (e.g., voluntary payroll deductions, leaves, emergency warrants, payroll accounts receivable, retirement adjustments, journal vouchers, payroll docks)
Process state reports and payments
Maintain payroll-related records and files
Process personnel transactions, making appropriate adjustments to employee benefits in the payroll system and to monthly benefit member statements
Update, balance and pay monthly employee health benefit statements
Communicate with benefit representatives regarding status of District accounts and employee eligibility status
Track benefit payments for non-active employees on District benefit plans
Process benefit-related journal vouchers
Maintain benefit mapping of the Payroll system
Process and distribute documentation for summer benefit payments due from 10-pay employees
Perform other accounting duties as required