Payroll Analyst

PCSI Careers • Austin, TX

19h • Onsite

About The Position

PCSI is looking for a Payroll Analyst to support our Payroll and Accounting teams! The Payroll Analyst bridges these two departments by preparing and analyzing payroll reports, supporting payroll audits, and reconciling payroll accounts to the general ledger to ensure accuracy and compliance. The Payroll Analyst plays a key part in improving payroll systems and processes, supporting system implementations or upgrades, and recommending best practices. This is a highly collaborative role, partnering with other teams on cross-departmental data and providing processing support and coaching to Payroll Specialists. We're looking for expertise in general accounting audits and internal controls combined with an understanding of payroll processing to effectively support and communicate between both departments. This position is based at our corporate office in south Austin, TX. Benefits Include: Annual bonus of up to 8%. 21 days of PTO per year, in addition to all federal holidays. Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier. 401k plan with matching on contributions up to 6%. Who We Are: PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few. We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life’s journey is at the heart of what we do. What You'll Do as Payroll Analyst: Payroll Analysis, Reporting, and Compliance Prepare accounting journal entries and account analysis. Support payroll audits and provide required documentation and explanations. Reconcile payroll accounts to the general ledger and investigate and resolve discrepancies. Prepare and analyze various payroll and tax reconciliations weekly, semi-monthly, monthly, quarterly and annually, to include the labor distribution reporting. Perform detailed monthly budget wage variance analysis for all employee groups. Prepare and review payroll reports for internal and external stakeholders. Assist with year-end processes including reconciliations, payment summary generation and W-2 processing. Assist Payroll Manager in annual audit of financials. Prepare and maintain tracking of departmental goals and objectives. Maintain and update employee payroll records, including earnings, deductions, and taxes. Manage and execute processes with third party service providers accurately and on time. Ensure compliance with federal, state, and local payroll regulations and company policies. Payroll Systems and Processes Participate in implementing new Payroll management systems or upgrading existing ones. Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union). Critically review and analyze current payroll, benefits and tax procedures to recommend and implement changes leading to best-practice operations. Troubleshoot payroll system issues, identify root causes, and implement fixes or improvements. Act as a liaison between business units and technical teams to translate business needs into system or application requirements. Collaboration and Support Provide effective leadership, mentoring, and coaching to the field payroll administrative team. Maintain proactive relationships with People Team, Finance, IT and Legal teams to ensure Payroll processes are designed to meet current and evolving business and legislative requirements. Ensure the availability and timely distribution of relevant and accurate Payroll information to assist strategic and operational decision making. Communicate with People Team and Accounting to review and reconcile cross-departmental data. Support other members of the Accounting department as required. Provide additional payroll processing support, including overpayment recouping and manual payroll inputs (i.e. FMLA, PTO accruals). Act as backup to Payroll Specialists as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• 2-4 years progressive general accounting experience required, with an understanding of accounting principles, general ledger, and reconciliation.
• Experience supporting audits or internal controls related to payroll required.
• Proficiency in HRIS platforms and other payroll tools required.
• Requires knowledge of PC functions and Software.
• Operation of windows applications, MS Word, MS Excel, etc., and related applications.
• Demonstrated knowledge of federal, state, CBA, DBA and SCA requirements and awards related to payroll processes and their application.
• Knowledge of payroll tax regulations and compliance requirements.
• Knowledge of database management and reporting tools (e.g., SQL, Power BI).
• Experience with payroll system implementations or upgrades.
• Experience with ERP systems or accounting software.
• Experience identifying, troubleshooting, and resolving payroll and system-related problems.
• Basic project management skills, including time management and risk assessment.
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
• Excellent mathematical skills and proficiency in the use of MS Excel.
• Ability to pass criminal, drug, financial, and driving screening.
• May need to have the ability to legally drive a company vehicle.
• Ability to exchange accurate information in person and over the phone.

Nice To Haves

• Some college experience preferred.
• Eight (8) years of multi-state union and non-union payroll processing preferred.
• Experience with labor distribution reporting preferred.
• UKG payroll processing experience preferred.
• Certified Payroll Professional (CPP) certification preferred.

Responsibilities

• Prepare accounting journal entries and account analysis.
• Support payroll audits and provide required documentation and explanations.
• Reconcile payroll accounts to the general ledger and investigate and resolve discrepancies.
• Prepare and analyze various payroll and tax reconciliations weekly, semi-monthly, monthly, quarterly and annually, to include the labor distribution reporting.
• Perform detailed monthly budget wage variance analysis for all employee groups.
• Prepare and review payroll reports for internal and external stakeholders.
• Assist with year-end processes including reconciliations, payment summary generation and W-2 processing.
• Assist Payroll Manager in annual audit of financials.
• Prepare and maintain tracking of departmental goals and objectives.
• Maintain and update employee payroll records, including earnings, deductions, and taxes.
• Manage and execute processes with third party service providers accurately and on time.
• Ensure compliance with federal, state, and local payroll regulations and company policies.
• Participate in implementing new Payroll management systems or upgrading existing ones.
• Ensure systems are set-up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Critically review and analyze current payroll, benefits and tax procedures to recommend and implement changes leading to best-practice operations.
• Troubleshoot payroll system issues, identify root causes, and implement fixes or improvements.
• Act as a liaison between business units and technical teams to translate business needs into system or application requirements.
• Provide effective leadership, mentoring, and coaching to the field payroll administrative team.
• Maintain proactive relationships with People Team, Finance, IT and Legal teams to ensure Payroll processes are designed to meet current and evolving business and legislative requirements.
• Ensure the availability and timely distribution of relevant and accurate Payroll information to assist strategic and operational decision making.
• Communicate with People Team and Accounting to review and reconcile cross-departmental data.
• Support other members of the Accounting department as required.
• Provide additional payroll processing support, including overpayment recouping and manual payroll inputs (i.e. FMLA, PTO accruals).
• Act as backup to Payroll Specialists as needed.

Benefits

• Annual bonus of up to 8%.
• 21 days of PTO per year, in addition to all federal holidays.
• Medical, dental, vision, and other coverage: employer contribution offered to cover employee-only tier.
• 401k plan with matching on contributions up to 6%.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed