Certified Payroll Administrator

Inframark•Katy, TX

12d•Hybrid

About The Position

The Payroll Administrator executes accurate, timely, and compliant payroll for multi-state hourly and salaried employees in a complex, high-volume environment for bi-weekly and weekly payroll cycles. You’ll own end-to-end pay cycle activities in Dayforce (time & attendance, earnings & deductions, garnishments, taxes, and off-cycle runs.)

Requirements

Certified payroll knowledge including knowledge of Davis-Bacon Certified Payroll reporting and filing the reports using LCP tracker and WH-347 forms is required
4+ years of end-to-end, multi-state, union/non-union payroll processing
2+ years’ experience establishing and maintaining tax jurisdictions
2+ years of payroll processing experience using Dayforce
Knowledge of payroll tax, wage and hour (FLSA), overtime rules, and final pay requirements; ability to research state/local nuances.
Strong Excel skills (vlookups/index-match, pivot tables, text/date functions) to audit and reconcile large datasets.

Nice To Haves

Detail orientation & controls discipline
Problem solving & judgment under tight deadlines
Confidentiality & data integrity
Collaboration across HR/Benefits/Finance/HRIS
Continuous improvement mindset

Responsibilities

Prepare and process weekly and bi-weekly payrolls and certified payrolls
Serves as primary day-to-day contact for employee inquiries
Import/validate time from Dayforce Time or other timekeeping integrations; research exceptions, missed punches, and approvals; resolve with managers before payroll close.
Calculate and validate earnings (regular, overtime, shift, differentials), bonuses, retro, and special pay per federal/state wage and hour rules and company policy.
Maintain employee payroll records (direct deposit, W-4/state tax, home/work locations, earnings, deductions)
Set up and maintain state/local tax jurisdictions; coordinate new SUI and local tax accounts as needed.
Monitor compliance with FLSA, state/local wage and hour laws (OT, meal/rest premiums where applicable), and union or site-specific rules (where applicable).
Support quarter-end/year-end close activities (W-2/W-2c review, fringe benefits, imputed income, year-to-date balancing).
Perform pre- and post-payroll controls (gross-to-net reasonableness, variance checks, negative pay, missing taxes, high-value transactions) and resolve discrepancies before committing payroll.
Collaborate with HRIS and Payroll leadership on Dayforce configuration tests (earnings codes, deduction/tax rules, workflows) and continuous improvement.
Maintain SOPs, checklists, and calendars for each pay cycle; propose and implement automation/controls to reduce defects and cycle time.
Track and report cycle KPIs and drive root-cause actions to improve accuracy and employee experience.