Payroll Administrator

Urban Systems•Kelowna, BC

3d•Onsite

About The Position

Our company-wide Payroll and Benefits team is looking for a skilled Payroll Administrator who brings accuracy, care, collaboration, and a strong service mindset to payroll administration in a multi-jurisdictional environment. In this role, you’ll work alongside other team members to ensure that our people are paid accurately and on time – supporting trust, wellbeing, and the smooth operation of our employee-owned organization. Our company-wide Payroll and Benefits team is comprised of 7 full-time members who collaboratively support, prepare, and process bi-weekly and semi-monthly payroll for our roughly 800 employees located across 18 branches in Alberta, British Columbia, Saskatchewan, and Manitoba. The Payroll and Benefits team is currently based in Kamloops, BC, where Urban Systems was first started. This position is a full-time in-person role in our Kamloops, Kelowna, or Calgary offices.

Requirements

A minimum of 5 years of experience in a payroll administration role
Experience working with payroll systems such as UKG (or similar platforms)
Strong attention to detail and ability to manage competing deadlines
Clear written and verbal communication skills
Proficiency in Microsoft Office, particularly Excel
Demonstrated knowledge of federal/provincial tax laws, labour standards, and statutory deductions

Nice To Haves

PCP designation or working toward PCP
Exposure to multi‑jurisdictional payroll environments
Familiarity with benefits administration
Experience running payroll for a large employee group (200+ employees)

Responsibilities

Ensuring accuracy and timeliness in the processing of both hourly and salary payrolls
Assisting in the preparation of periodic and year-end payroll reports and reconciliations
Maintaining confidentiality of employee records and payroll information
Responding to payroll-related inquiries from employees promptly and professionally
Investigating and supporting the resolution of payroll discrepancies
Supporting the accounting team with payroll-related data and documentation as needed
Collaborating with local Branch Stewardship Teams to provide necessary payroll information and support
Informal coaching and mentorship of payroll team members
Identifying opportunities for process improvements
Contributing to the development and implementation of new procedures
Engaging in continuous learning and professional development to stay current with payroll best practices and regulations

Benefits

Competitive compensation
Extended health coverage
Dental coverage
Vision care coverage
3 weeks of paid vacation to start
Statutory days off throughout the year
Coaching
In-house learning
Technical courses
Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA
Top-up for parental leave for both biological and adoptive parents